ACLC

Preamble

The Anime Club is a non-profit University of Wyoming Student Organization dedicated to increasing the awareness and popularity of Japanese Animation ("anime") on campus, by providing regularly scheduled, free, entertaining and enlightening experiences through public showings of Japanese Animation.

Article I: Name

Section 1: The name of the organization shall be the Anime Club.

Article II: Purpose

Section 1: The first purpose of this organization shall be the promotion of Japanese animation (also known as Anime and Japanimation) on campus in accordance to established University of Wyoming policies.

Section 2: The second purpose of this organization is the promotion of Japanese animation as a means of learning more about Japanese culture.

Section 3:; The main activity used to pursue the purposes of the Anime Club shall be the showing of Japanese animation on a free and regular basis.

Article III: Membership

Section 1:; No student will be denied membership in Anime Club due to either race, ethnicity, age, sex, nationality, religious or sexual orientation, physical or mental capacities, or university-status; Membership may be denied to, or revoked from, any member who is not courteous or is abusive of fellow members, or violates University of Wyoming regulations. Continued membership is pending accordance with club-ratified procedural rules.

Section 2: Full membership is limited to registered students, faculty and staff at the University of Wyoming, and that they give their name, address, and phone number to a club officer and attending at least one official club meeting.

Section 3: General membership can be granted to those not fitting the requirements of Article III section 2.; General members under no condition may vote, hold office, or conduct activities on behalf of the office.

Section 4: There shall be a mandatory membership due each semester for all Anime Club members, both general and full. For all members who are part of the Anime Club, dues will cost five dollars ($5) per semester ten dollars ($10) per semester or fifteen dollars ($15) for both the Fall and Spring semesters of a single academic year.; Payment of such dues will be required by the date of the second meeting of the semester for all members with failure to do so resulting in the dropping of that individual?s name from the Organization?s roster until all dues are paid.; Only members of the Anime Club who have paid their membership dues are allowed access to materials in the Anime Club Library, but an additional fifteen dollar ($15) refundable deposit is required to check materials out of the Anime Club?s library. [Section 4 was altered by Amendments 1 and 2]

Section 5: Withdrawal of membership from the Anime Club can be made by presenting any officer with a written and signed request to have one?s name removed from the Organization?s membership list.; Requests for withdrawal must be done in person, and no member may request withdrawal on the behalf of other members.

Section 6: To revoke the membership of any member of the Anime Club, a meeting must be set so that the individual in question may meet with all Officers of the organization at the same time.; This meeting will provide the officers the opportunity to make the member aware of the complaint or concerns made against his or her behavior, and will also provide the member the chance to defend themselves.; Upon the request of the individual this meeting can be held in private, but is otherwise open to all Full members of the organization.; After meeting with the member in question, the Officers will vote whether to proceed with revoking the individuals membership status.; To do so, the Officers must unanimously agree that this step is necessary to preserve the stability and functionality of the Organization.; At the next available meeting, the President must raise the issue of the revoking of the individuals membership to all present members, and call for a vote to revoke membership of the individual in question.; A majority two-thirds vote of the members present is required to revoke membership.; If a quorum cannot be met to make this vote (see Article 6 section 5), the vote is held over until the next available meeting when the quorum can be met.

Article IV: Club Actions

Section 1: The Anime Club shall hold Showings on a time-table to be determined by the Officers, with an intention of screening anime on a bi-weekly basis when feasible.

Section 2: The Anime Club shall collect dues from all members to support its activities.

Section 3: The Organization shall maintain a list of resources where students interested in anime or related issues may turn for material.

Section 4: The Organization shall expend resources to expand its archives, as recommended by Organization Members and decided on by the Officers.; The Club will also try to pursue discounts for Club Members wishing to purchase anime material.

Section 5: Membership will not be a condition to attend showings.

Section 6: Meetings are defined by a unanimous vote of the Officers as being any Anime Club sponsored event that is deemed suitable for the conducting of the Organization?s affairs.; These events may include, but are not limited to general organization meetings, or time scheduled before or after anime presentations. So long as the time scheduled allows for adequate discussion of any issue that may be voted on, and the membership has been made aware of such scheduling five days prior to the event, such a definition may be applied.; Events not defined by a unanimous vote of the officers as being suitable for a meeting cannot be used as a forum for voting on any issue related to the Organization?s operations or membership, etc . . ..

Article V: Officers

1. Officers shall consist of a President, Vice-President, and Secretary.
2. Said officers will coordinate meetings, showings, and all Anime Club events and activities as dictated by the voting membership.
3. In the event of a vacancy in any office the club shall elect a Pro Tempore replacement at the first meeting following the vacancy followed by a majority confidence vote at the next meeting following for approval of becoming a permanent officer for the remainder of the term.
4. All officers shall be registered students at the University of Wyoming.
5. Each officer shall specifically:

Section 1: The President shall:

1. Oversee and coordinate all activities of the club; Ensuring that the needs and requests of the membership are met to the best of that office?s abilities.
2. Represent the Anime Club to the Campus Activities Center, the Student Organization Committee, and other campus governing bodies, as well as to sister Anime Societies.
3. Ensure that meetings/showings are provided for, properly scheduled, and planned for.
4. Coordinate with all other clubs and departments to promote the Anime Club.
5. Be responsible for renewing the Organization?s status as a recognized student organization each Fall Semester.

Section 2: The Vice-President shall:

1. Obtain and distribute, or provide for distribution of information from sister clubs and societies around the world.
2. Manage the club anime library.
3. Assist the president with the duties in Article V section 1: clauses i, ii. iii and iv.
4. Provide for advertising of meetings / showings and other events.
5. Plan all contests, and arrange for prizes.

Section 3: The Secretary shall:

1. Keep records of all financial accounts and transactions.
2. Plan all financial events (i.e.. Fund-raisers and money making components of events)
3. Maintain all related documentation and materials.
4. Maintain the roster of membership.
5. Maintain a record of meetings / showings and any minutes.
6. Maintain all correspondence to and from the Anime Club.

Section 4: An Officer may be expelled from their duties only if there is just cause in believing that they are unable to continue fulfilling their duties to the organization in an adequate fashion.

1. A request for expulsion of an Officer may be made by any full member, but must be made by presenting all officers of the organization including the officer in question, with a written request for expulsion which also details their complaint against the officer.; In order for expulsion to take place, this request must also be signed and dated by a majority of all of the organization?s Full members.; If such complaint is found viable, and a majority of all of the organization?s full members has agreed to this interpretation by signing the complaint, the Officer is expelled from their office, and elections are carried out to fill the vacated office per Article V-C.
2. Officers are immune to calls for a revocation of their membership until such time as they vacate or are expelled from the position of an officer of the Organization.
3. Expulsion from office does not result in automatic loss of membership from the Organization.

Article VI: Elections and Voting

Section 1: Officers shall be elected annually by the members of the group. Elections shall be held at the second meeting of each Fall semester. The term of office shall start on the next meeting following the election each Fall semester and shall terminate at the beginning of the third meeting of the next Fall semester following that semester?s election.

Section 2: Any full or part-time student member who has been in the group for at least the past semester may be nominated for election.; Nominations shall be issued at or before the election meeting and confirmed by the nominee.; Each nominee must be present to be a candidate. Each member shall have one vote.

Section 3: Two weeks notice of elections shall be given by the secretary on the mailing list and elections must be announced at the meeting prior.

Section 4: A hand count method of voting on all issues will be used if the present membership at a meeting is below 15, else a secret ballot will be used if above 15.

Section 5: No vote may be made unless a quorum of at least 8 Full members are present.; An exception to this rule is made when voting on the Revoking of Membership (Article III section 6); in which case 10 members must be present.

Section 6: At any meeting with an even number of full members in attendance, a majority shall be classified as fifty percent of voting members plus one.; When the number of voting members in attendance is an odd number, a majority is classified as fifty percent of present voting members with that value always being rounded up to the nearest whole number.

Article VII: Bylaws

Section 1: A set of rules known as the Bylaws shall be maintained to direct the routine operations of the Anime Club.

Section 2: Bylaws, which may not violate this Constitution, or University Regulations, may be proposed by any member and will be approved by a majority vote made by all present members but are not effective, nor may they be added, until approval of the addition has been made by the Director of Student Activities as per Article VIII section 2.

Article VIII: Amendments

Section 1: All amendments must be passed by a three-fourths vote of present voting members and must be introduced by either a Full member or a committee.

Section 2: After University recognition is granted, any proposed changes in the approved constitution or bylaws must be presented to the Director of Student Activities for approval, and such changes will not be effective until approval is granted.

Article IX: Ratification

Section 1: This constitution must be ratified by a two-thirds majority vote of those present at the first meeting of the Anime Club.

Section 2. If ratified, elections will be immediately held to elect temporary officers who will assume the role of the Governing Board until the second meeting of the fall semester elections, at which time they will individually be made Permanent Officers for the remainder of their term by a majority confidence vote of all members present.; These temporary officers shall have the full rights and privileges accorded to them by the Anime Club constitution.

Section 3: If a majority cannot be found to approve a temporary Officer for a permanent position, the office will be treated as having been vacated per Article V-C, and the club shall elect a new Pro Tempore replacement at the first meeting following the second meeting of the Fall semester, followed by a majority confidence vote, per Article IX section 2, at the next meeting following that for approval of becoming a permanent officer for the remainder of the term.

This constitution was ratified on the Thirteenth day of November in the year Nineteen-Hundred and Ninety-Eight by a vote of thirteen(13) to none(0) of present members.

Signed:

Darren A. Bills, President

Joe Justice, Vice-President

Rob Earhart, Secretary

David Kruger, Advisor

AMENDMENTS

Amendment 1: The phrase, ", but an additional fifteen dollar ($15) refundable deposit is required to check materials out of the Anime Club?s library" in Article III: Section 4 shall be removed from the Anime Club constitution. (Passed September 7, 1999 by a vote of 18 to 0)

Amendment 2: The phrase, "five dollars ($5) per semester" in Article III: Section 4 shall be removed from the Anime Club constitution and replaced with the phrase "ten dollars ($10) per semester or fifteen dollars ($15) for both the Fall and Spring semesters of a single academic year" (Passed December 1, 2002 by a vote of 14 to 0)