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Use SyncBackSE to Backup Files

Introduction

If you have not installed SyncBackSE go to How to Install SyncbackSE File Backup Software and follow the procedures that are provided. If you're a new user you may also want to review the System Requirements web page.

Procedures

  1. Create a Profile

    A profile stores information about the folders or files you would like to backup or synchronize. Profiles can be very specific as to what, when, and how a given task is performed, but we are going to be concentrating on creating a simple backup profile.

    The Profile Setup Wizard walks you through the process of setting up your profile. The default settings make setting up a Backup profile a very simple process.
     
    1. Click the New button located on the lower left of the program window:
      (Image)
      Alternatively, choose New from the Profiles menu:
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    2. The Profile Wizard window will appear. Enter a name for your new Profile (such as BackupMyData), and the click Next.
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    3. Now create a basic backup profile. You can use the default options in the next few windows. To learn more about each option you can click on each profile name to open a Help file explaining the option in detail.

      The default profile type is the Backup profile. This type of profile will copy the files you choose for backup on your Source drive to the Destination drive. If you make future changes on your Source drive, this profile type will not delete any files on your Destination drive. A Mirror profile, on the other hand, will ‘mirror’ the changes you make to the Source files on the Destination device. For example if you re-organize your drive and consolidate folders and/or delete files on the source, this profile choice will delete items on the Destination drive that you have deleted on the Source drive. Any changes you make to the Source will be made to the Destination drive. We would recommend the Mirror profile just because it is a cleaner backup profile and will not grow over time as a result of changes being made to the Source files. However, if you want to use SyncBackSE to archive files in addition to backing up your current files, we recommend the Backup profile. This option will require a larger amount of storage space on the Destination device.
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    4. The wizard will ask whether you wish to use FTP (File Transfer Protocol). FTP is used if you are backing up over the Internet. As the default No FTP option is selected by default, you need only click the Next button.
      (Image)
       
    5. The wizard will now ask whether you wish to compress your files into a zipped file. Once again, the default option is being used in our walk through. The No Zip Files option has been selected:
      (Image)
       
    6. Click the Next button on the lower right. The wizard will now request you enter a name for the source (where you are copying your files from), and that you select the location of the source by clicking the folder icon button.

      With Windows XP most of your default file locations will be stored in “My Documents” or your “Desktop” folders, and Internet Explorer bookmarks are stored in the “Favorites” folder under your profile folder (the subfolder under Documents and Settings with your username on it). In this basic example we will browse to the user’s profile folders where these data files are located.
      (Image)
      When you click the folder icon a Browse For Folder window will appear, in which your source is located. Click OK:
      (Image)
      The folder selection field will now show the path to your source:
      (Image)
       
    7. Click the Next button. The Browse For Folder window will open. Select a destination for your backup files to be stored, which is known as the Destination. In this example we are assuming they are on another drive labeled "IOMEGA_HDD_ (F:) (which could, for example, be an external drive connected via USB or Firewire).

      Enter a name and select the location to backup your files - the Destination - in the new window:
      (Image)
      The folder selection field will now show the path to your destination:
      (Image)
       
    8. After clicking the Next button on the destination screen you will be asked whether you wish to make a Fast Backup. Choose the No Fast Backup radio button and then click Done.
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    9. You have now setup your backup profile. Click OK in the informational window to proceed to the overview screen.
      (Image)
      Note: the Source line and the Destination line must have the same information.This is to allow the program to create the same folders on the Destination that you chose on the Source. You will have to copy the “Documents and Settings\{your username}\” from the Source line and paste it onto the Destination line. Before doing this step the Destination line will only show the letter of the drive you selected. (i.e. – I:\).
       
    10. Next click on the Choose sub-directories and files button in the upper section of the Profile Setup window. It will open the File & Folder window. Uncheck all of the boxes with the exception of “Desktop”, “Favorites”, and “My Documents”.
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  2. Test Run Your Profile
     
    1. You've defined your profile and it is ready for testing. To make a Simulated Run click on the OK button. This is only recommended for the first time you setup a profile.

      Click the OK button in the Profile Setup window:
      (Image)
      If you have closed the Profile Setup window you can always reopen this window by selecting a profile, then clicking the Modify button on the main program interface.

      Now you will be asked if you want to perform a simulated run for your new profile. The following dialog box will appear:
      Would you like to perform a simulated run for this new profile? A simulated run does not copy or delete any files, but does produce a report on what would have been copied or deleted.
      (Image)

      This allows you to check that the profile functions correctly without actually copying any files. After you click Yes, the 'Simulated Run' begins.
      In the future you need only select your profile, and then select Simulated Run or Run from the Task menu.

      Congratulations! You have created a profile and made a simulated run.
       
    2. To backup up your files in the future you can either run a manual backup or create a scheduled backup. To run a manual backup, select the profile in the main window, then click the Run button:
      (Image)
      Refer to 2BrightSparks Help to set up a scheduled backup that will automatically run based on your preferences. Link to Automated Backups Online Help: http://www.2brightsparks.com/tutorials/autobackups/6.html .
       
  3. Help! Online and Printable Support Resources
    2Bright Sparks provides extensive support for SyncBackSE users.
     
    1. Your first port of call for support is to read the program help file. Click 'Help' under the help menu, or the Help button on the main program window to open the help file:
      (Image)
      (Image)
      If you've never backed up data before, we advise you read the New User Guide in the program Help File which explains the fundamentals about different kinds of backup. Using SyncBackSE Help provides detailed explanations of all the functions in SyncBackSE including Basic Operation, Easy Mode, Expert Mode, Runtime Help, and a Technical Reference.
      You'll find a Help button in most of the program's windows. Clicking the help button will take you straight to the help page for that particular task or option.
      (Image)
       
    2. Fully searchable and printable SyncBackSE Help Files are available as Adobe PDF files (Portable Document Format) from the website at:
      http://www.2brightsparks.com/syncback/SyncBackSE-PDF.zip
      http://www.2brightsparks.com/syncback/SyncBackPro-PDF.zip
       
    3. Online Support from 2BrightSparks: find tutorials, an extensive Support Area featuring a KnowledgeBase and FAQs, and a quick fix TroubleShooter.

 


 

Reviewed: 1009 By: GG

Additional help with the installation and configuration of
UW-supported software is available:
Faculty/Staff
Contact the IT Help Desk at 766-HELP (4357), option 1
Email UserHelp@uwyo.edu
Contact your IT user consultant
(www.uwyo.edu/infotech/services/helpdesk/uc/)

Students
Email ASU-IT@uwyo.edu
Contact the IT Help Desk at 766-HELP (4357), option 1
Come to the student computer lab in the lobby of the
Information Technology Center.

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