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why charge?

ASTEC is funded by ASUW in order to provide audio/visual services to Registered Student Organizations, ASUW, and the Union free of charge.  Our services are available to any campus organization in addition to groups using University of Wyoming facilities.  

The income made from events goes to pay our student technicians.  

Contact Us


1000 E. University Ave, Dept 3625

Dept 3625

Laramie, WY 82071

Phone: 307-766-3837



Associated Students Technical Services

ASTEC Billing Policy

  • ASUW, Union and SAC events will not be billed*.

  • Recognized Student Organizations (RSO's) will not be billed*.

  • Departments, colleges and organizations will be billed.  


*Any event that charges a ticket price or vendor fees is subject to ASTEC billing.  Cancellations made less than 48 hours before event start time will incur penalties including loss of future services and monetary fees.  



ASTEC Service Policies:


By completing a reservation form any party agrees to the following:

1)  All reservations must be made at least two weeks in advance.  Our staff will review your reservation and either approve or deny based on the following criteria:

  • Equipment and staffing availability.
  • Accuracy of reservation details
  • Current probationary standing of the requesting group


2)  Events Beginning before 8:00am or end late at night are subject to additional review and may require that rooms be available for entry the day before or after the event.  Events of this nature must meet additional criteria which will be communicated by the coordinator on a case-by-case basis.  Events occurring in the Wyoming Union must end one hour before the building closes.


3)  Any RSO that requests a large scale event must attend the RSO Symposium and the Large Scale Event Planning Session or arrange for a meeting about large scale events with the ASTEC Coordinator


4)  RSOs requesting multiple or large scale events will be subject to a reward based system.  If they complete all of the criteria set forth by the Service Coordinators they will be eligible to use more and better equipment. 


5)  ASTEC exists to provide quality services to RSOs, University Groups, and affiliates.  Free services are limited to the following groups who host their event on campus free of charge to students: ASUW; Recognized Student Organizations (RSOs); Union Departments, and Dean of Students Departments.  Pricing guidelines are set for UW departments, RSOs operating outside of the free service criteria, and affiliates which can be found at  Quotes specific to events are generated upon receiving a reservation from a party ineligible for free services.


6)  We retain the ability to deny services to groups who fail to meet the requests made by ASTEC in the spirit of providing services to the best of our abilities.  Groups that do not complete the following criteria could be considered ineligible for the fulfillment of a service request.

  • Incomplete or inadequate details about performers and/or presenters
  • Inconsiderate behavior toward ASTEC staff.
  • Risking the safety of any personnel or equipment.
  • Failure to report a cancellation or location change for your event within 48 hours of the stated start time.
  • Excessive service requests, changes, or cancellations
  • Departments and RSOs that claim eligibility for free services although they do not meet the criteria.


7)  Groups and individuals who repeatedly fail to meet the criteria advanced by the ASTEC staff to provide services are eligible for probationary status.  Probation periods are 1 full year from the date of the deciding incident.  If a probationary group is responsible for an additional incident they will be suspended from one calendar year from that date of said incident and will be reported to the Campus Activities Center (CAC), Associated Students of the University of Wyoming (ASUW), their RSO advisor or group oversight, and any other stakeholders in their programmatic efforts.


8)  Equipment damaged during events by the event requester or a party hired/approved by the requester will be replaced with an equal or greater unit within 30 days of the incident. 


9)  RSOs are limited to 16 weekly events per semester. If more than 10 requests are made, any additional event requests or requests for large scale events will be reviewed and subject to the reward based system put forward by the Coordinator team.   



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