During University Business Hours:
Procedure to follow: If the UW rental vehicle you are operating experiences a flat tire or mechanical failure while in transit during the above hours, please proceed to the nearest dealer (if possible) and:
Call Car Rental Services at 766-3349 (or) 766-3573
The proper personnel at Car Rental Services will request to speak to the dealer’s shop manager/person in charge and will authorize work to be performed, and process for payment by Car Rental Services. Invoices (original and copies) will be coordinated by Car Rental Services.
After business hours:
If the breakdown occurs outside of business hours; please use alternative methods of payment (cash, personal check, or personal credit card) and bring the receipt/invoice to Car Rental Services for reimbursement.
If the individual being reimbursed is not an established vendor in PISTOL, a Vendor Application Form will need to be filled out prior to reimbursement. The Vendor Application Form can be obtained by clicking the following link: http://www.uwyo.edu/procurement/vendor-guide/.
If you have any further questions regarding reimbursement, please contact the Car Rental Services Accounting Associate at 766-3334
Please be sure to bring the Original Invoice to Car Rental Services.