This page provides information for Curriculum & Instruction faculty as a reference for graduate student advising.  Students who are seeking advising information should view the Current Student Resources page and contact their faculty advisor.

Look up Student Information:

To get information on your students’ courses, degree evaluations, etc. use WyoWeb.

To retrieve student information:

1. Go to the Faculty tab
2. In the box on the right labeled “Banner Self-Service”, click on “Faculty and Advisors” folder
3. Click “Student Information Menu” subfolder
4. You now get a list of all the different type of information you can look up about your students – including degree evaluations and transcripts.
5. Your graduate advisees should be listed with your undergraduates.  It would be best to email both around advising week.  Ideally we’d like graduate students to be registering right away so courses don’t get canceled for low enrollment later.  Please encourage them to do so.

If you know you have an advisee, but don’t see them on your list, email the C&I Office Associate and they will get you listed as their advisor in the system.  Furthermore, if you have individuals listed who are no longer your current advisees, please also email this to the Office Associate so they can be removed from your list in the system.

Forms for Current Students:

Forms (and some direction on filling them out) can be found on the C&I website under the Current Student Resources page.  Please let your students know about it.   If you think of anything that should be on the site for students, let the Office Associate know.

There are several major forms that students are required to fill out in the process of their graduate studies.

For ALL forms, the options for the MA & EdD students should be filled out as:
Dept/Program: Curriculum & Instruction
Major: Education
Option: Curriculum & Instruction

For all PhD forms:
Dept/Program: Curriculum & Instruction
Major: Curriculum & Instruction
Option: Curriculum Studies, Science Education, Mathematics Education, or Literacy Education as applicable.

Program of Study - Be sure students do the following

• Use the appropriate program information in Dept/Program, Major, and Option (see above)
• Include all core courses
  • MA: http://www.uwyo.edu/ci/ma-program/program-requirements.html
• List any courses prior to admission to the graduate program program in Section 2
  • includes post-bac courses taken for MAs and Master’s courses taken for doc students
    • Post-bac students have taken 12 hours which count toward their master’s curriculum.  Don’t use the regular MA sheet to determine their course work.  They have a specific sheet, which is on the website.  Basically, their post bac courses count toward the assessment class and all but one emphasis elective.
• Don’t list any courses they took at UW while they were in undergraduate status (you can tell by looking at their transcripts on WyoWeb what level they were when they earned a course)
• Don’t list more than 12 credits in section 2 (if they wish to do so, they must fill out a petition)
• Total hours add up to minimum  that meets program requirement
  • MA is 32
  • PhD & EdD are ~81 (includes 30 hours of Master’s if applicable, programs may vary)
• Have all their committee members’ names typed into the signature area (this is used for their initial committee assignment and replaces the committee assignment form)
• Sign the form
  • All levels require a student signature (email approval can substitute)
  • MA require only chair signature; Doc require all committee members
• To make changes to the program of study after it is submitted, the committee chair should email the appropriate degree analyst in the registrar’s office and cc the C&I office associate.
• There is a max of 6 credits earnable in EDCI 5890 Directed Pro Study (independent study)

Report of Final Exam – to be completed after the thesis/dissertation defense or Plan B presentation.

• Must be signed by all committee members, the C&I Head, and the Associate Dean.
• For a student to graduate in a given semester, this form must be received, completely and correctly filled out, by the final day of classes of that semester.

Anticipated Graduation Date form

• Must be completed by student and submitted to the Registrar no later than the final day of classes in the semester the student wishes to graduate.  However, it is strongly recommended that the student submit it at the beginning of the semester, so any paperwork issues can be addressed and graduation will not be delayed.  Submitting on the final day of class does NOT guarantee graduation.
• If a student delays their graduation, a new anticipated graduation date form must be submitted for the new expected semester of graduation.

Committee Assignment – committee assignments are done directly from program of study forms.  Committee assignment forms are only necessary for committee changes.  MA students will also still fill them out for participation in EDCI 5400 Midpoint Portfolio.

Other required petitions and forms that may arise are posted on the current student resources tab or the Registrar's site for graduate student forms (link can be found on current student resources tab).

Course Registration

PERCs:

• All MA and EdD students are Outreach and shouldn't need perc numbers.  If a student says they need one, let the Office Associate know so they can have the student’s status updated.
• Percs can be found for your advisees through WyoWeb or by the Office Associate.

Continuing Registration:

• Students who are taking a semester off should enroll for an hour of continuing registration (not too expensive) to maintain their library and email access.
• If students go 2+ semesters without enrolling at all, they will need to re-apply to the University through the admissions online process to be able to resume taking classes.

Restricted Enrollment:

• If students are signing up for restricted enrollment courses, they need to have the instructor or their advisor (for independent studies) email the Office Associate with their approval and the course and section and student’s W# to get an override.
• Students doing independent studies (like EDCI 5890 Directed Professional Study) should fill out the Individual Study Course Form (found on the Current student resources page) with their instructor and turn it in to the Office Associate for an override.