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Zoom is UW’s web-conferencing solution. UW has an enterprise license, and every student, staff, and faculty member at UW has their own Zoom Pro license, which allows them to schedule and host their own Zoom meetings for class sessions, office hours, job candidate interviews, student group meetings, committee meetings, etc.
Zoom allows for anyone in a meeting to share their screen. It also has a polling feature and a breakout room feature (which allows the meeting host to easily break participants into groups).
UW also provides Zoom Cloud storage for faculty, which provides a server on which Zoom recordings can be stored for the duration of a semester. (Note: UW’s Zoom Cloud storage is typically purged prior to each new term.)
ACCESSING, PRESENTING, AND RECORDING WITH ZOOM
Every student and employee at UW automatically has a Zoom Pro license. You can access your Zoom account through WyoWeb (click the Zoom icon along the top row of icons) or through the SSO (single sign-on) option within the Zoom app/client (Android, iOS, MacOS or Windows).
University Regulation 8-1, "Proper use of Computing and Data Communications by the Division of Information Technology,” indirectly addressed questions of student privacy in relation to Zoom recordings.
This regulation indicates that university computing devices, software, and digital communication is restricted to use by university students, staff, and faculty in support of teaching, learning, research, service, and administration, and that it is subject to all applicable university regulations, as well as HIPAA and FERPA.
The regulation also indicates that students, staff, and faculty are responsible for using university-provided tools (e.g., Zoom recordings) with the required discretion. We interpret this regulation to suggest that recordings of class sessions (including identifiable students) should be limited in their availability to course shells and not beyond that.
This interpretation and stance also aligns with Portland State University, which discusses additional concerns and justification here.
Want more help? Reach out to ECTL staff at wyocourses-inst@uwyo.edu