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´╗┐Administrative Professional At-Will Searches

If you are having difficulty accessing information on this site, please call 307-766-3459.

 

 

All members of the search committee must complete “UW – A Diverse Workplace (OFCCP Training)” through Human Resources' training.

All search chairs and/or search committees MUST schedule a consultation meeting with Employment Practices prior to approval of the search.  Call 307-766-3459 or email diversity-epo@uwyo.edu as soon as possible to avoid delays in position approval!

Step 1 - The Position Request

  • Obtain all internal/departmental approvals required by your division or college. This should also include obtaining a position number and approved funding information for the position. Submit an Administrative Position Request through PeopleSoft HRMS (see the Administrative Position Request User Guide. PeopleSoft is accessible through WyoWeb).
  • Once this position request is approved electronically, Human Resources (jobapps@uwyo.edu) will create a Job Opening within PeopleSoft HRMS and post the advertisement on the UW Website.
  • All search chairs and/or search committees MUST schedule a consultation meeting with Employment Practices prior to approval of the search.  Call 307-766-3459 or email diversity-epo@uwyo.edu as soon as possible to avoid delays in position approval! 
  • Make sure all search committee members have completed OFCCP Training.

Step 2 - Job Opening

  • Once the Position Request is approved, a job opening will be created by Human Resources. The Search Committee Chair/delegate needs to enter all search committee members into the job opening within PeopleSoft HRMS to ensure access to application materials as candidates begin applying online. See the Administrative Job Opening User Guide.
  • When the position closes, the Search Committee may review application materials and screen applicants. See the simple User Guide for Viewing Applicant Materials for search committee members.
  • Search Chair (or delegate) will mark desired candidates for interview via the Job Opening in PeopleSoft HRMS and email a scoring matrix to EPO (diversity-epo@uwyo.edu)
  • See Matrix FAQ and Sample matrix for additional guidance. 
  • The interview request must be approved before interviews can commence.
  • Second round interviews may also be requested via the Job Opening in PeopleSoft HRMS (no matrix required).
  • Once top candidates are determined, the Search Chair (or delegate) may indicate those acceptable for hire in order of preference via the Job Opening in PeopleSoft HRMS and email a second/final scoring matrix to EPO (diversity-epo@uwyo.edu)

Step 3 - Job Offer

  • Once drafted, the offer letter and offer amount should be emailed to Human Resources at jobapps@uwyo.edu. HR will input this information into PeopleSoft HRMS and this will go through electronic approvals.
  • Once approved, HR will initiate the hiring process which includes a background check.

Exceptions to the Search Process

The University of Wyoming recognizes that there are generally three valid situations that occasionally develop that may preclude following the standard search process: Target of Opportunity, Business Necessity, and Spousal or Domestic Partner Consideration. Candidates for opportunities that result from such situations must meet minimum qualifications. 

TARGET OF OPPORTUNITY – The University of Wyoming aspires to be one of the nation’s finest public land-grant research universities and our mission statement includes nurturing an environment that values and manifests diversity. To that end, departments may, on rare occasions, wish to request a Target of Opportunity hire.

Target of Opportunity exceptions fall under two categories:

• A qualified scholar or candidate who meets a pre-determined and pre-approved diversity objective (i.e., minorities, women, individuals with disabilities, LGBTQ and/or veterans)

Or

• A distinguished scholar or uniquely outstanding candidate who meets a pre-determined research objective and an institutional need

Requests for Target of Opportunity exceptions may take place during the course of a search or at a time when no active search is being conducted. Target of Opportunity hires are subject to the availability of funding.

BUSINESS NECESSITY – A sudden death, resignation, termination, or long-term illness of an incumbent occupying a position that is both time-sensitive and critical to the institution’s mission and ability to deliver its curriculum and other programs may create an immediate and unexpected need to fill a position without advertising. Shortened advertising periods may also be considered under this category. Clarifications should be provided regarding the relevant time-sensitive and critical nature.

SPOUSAL OR DOMESTIC PARTNER CONSIDERATION – This is primarily applicable to faculty appointments and will be decided on a case-by-case basis in consultation between the appropriate academic area and the Office of Academic Affairs.

Exception Approval Process: 

  • The appointing authority should submit a written request to the appropriate vice president or Provost.
  • The vice-president or Provost will review the request and forward his/her decision, including supporting documentation and rationale, to the Office of Diversity and Employment Practices.
  • The EPO will review the documentation and, in consultation with the appropriate university official, will either offer advice or concur with the decision and keep a record of the action. Prior position approval is required.
  • A Position Request should be created by the Search Chair/Hiring Department in PeopleSoft HRMS (see instructions above). Indicate in the appropriate field that this is an exception to posting, noting the reason and the justification. The candidate’s resume/CV should be emailed to diversity-epo@uwyo.edu. EPO will contact you to ensure that the hiring process is completed.

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