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Ecosystem Science and Management

College of Agriculture and Natural Resources

Faculty Cheat Sheet

This webpage is designed to help you find answers to common problems / issues / questions at UW. Look below for answers & links about commonly asked questions.


Key locations for forms and more information:


Instructor / Advisor Issues

  1. I need to change a grade - where do I go?
    Grade Request Form
  2. I need to remove an incomplete grade.
    Request for Incomplete Extension
  3. I need to extend an incomplete past when it was due to expire.
    Request for Incomplete Extension
  4. Where do I find my student's PERC?
    Go to WyoWeb > Faculty and Advisors > Advisee Listing
  5. How do I look up my student's schedule?
    Go to WyoWeb >Faculty and Advisors > Student Information Menu > Schedule
  6. How do I look up my student's progress towards their degree?
    Go to WyoWeb > Faculty and Advisors > Student Information Menu > Degree Evaluation

Undergrad & Grad Student Issues

Most resolutions are found here:  http://www.uwyo.edu/registrar/students/forms_and_petitions.html

  1. I have a student who wants to alter their USP requirement.
    USP Change Form
  2. A student wants to withdraw from a course – what do they do?
    Withdrawal Request Form
    If the deadline for withdrawal has passed, they should submit an Exception Request
  3. A student wants to add a course but needs permission.
    Enrollment Authorization
  4. A student wants to take a ton of courses (>20 credits for undergrad or 13 for GA’s).
    Overload Petition
  5. A student wants to change their major.
    Change of Major Form
  6. A student is getting ready to graduate this semester.
    Anticipated Graduation Date Form
  7. A student wants to add a course after the deadline.
    Exception Request
  8. A student wants to drop a course after the deadline.
    Exception Request
  9. A student wants to change the credit for a variable credit course.
    Exception Request
  10. A student wants to do something that doesn’t have a form but is not typical.
    Exception Request
  11. A student wants to change to the current Catalog.
    Request to Change Form

Grad Student Issues

Most found here:  http://www.uwyo.edu/registrar/students/graduate_student_forms.html

  1. A student is forming their committee.
    Committee Assignment Form
  2. A student wants to change their committee.
    Committee Change Form
  3. An MS student is developing their course plan.
  4. A PhD student is developing their course plan.
  5. A PhD student just finished their prelims.
    Report on Preliminary Exam
  6. An MS or PhD student just defended their final exam.
  7. A student is getting ready to graduate.
    Anticipated Graduation Date
  8. A student wants to add a class that needs special permission.
    Enrollment Authorization
  9. Thesis guidelines
  10. Deadlines!
    http://www.uwyo.edu/registrar/students/Graduate_Student_Graduation.html
  11. A student is not full time but wants to be considered a full time student (medical insurance, GA, other reasons). 2 semesters for an MS, 3 for a PhD
    Optional Fee Package
  12. A student needs to do research on private land.
    Permission to Collect Resource Data

Technical Issues Around Employment

  1. How do I hire an unbenefited employee or a grad student?
    Our web site: Hiring a Non-Benefitted Worker in ESM
  2. I have a new employee who needs to take sexual misconduct & duty to report training.
    Training from Employment Practices
  3. I want to get a P-Card.
    • Email the department head, who initiates the process
    • Undergo P-Card training; contact Procurement office
    • Keep track of the rules – Wyogroups… procurement… Procurement Card Information & Forms
  4. How do I get a key?
    • See Tevyn in the front office to get permission.
    • Go to cashier’s office (170 Knight Hall) and put down a deposit of $25 per key, get a receipt
    • Come back to the department & exchange the receipt for the key.
    • You get the $$ back when you turn in the key.
  5. I lost my receipt or need to challenge a bill on my P-Card – what do I do? Substitute Receipt/Dispute Form
    Wyogroups… procurement… Procurement Card Information & Forms
  6. I need to get driving privileges.
    Official Vehicle Policy Information
  7. Where do I find information about training?
    Wyogroups > Self Service > Courses and Conferences

Budget Management

  1. Where do I find budget updates for all my grants?
    \\warehouse.uwyo.edu\esm\ESM
    Remember to login with uwyo\username
  2. What are my budget numbers?
    \\warehouse.uwyo.edu\esm\ESM
  3. Where do I find budget updates for my departmental accounts?
    Alison prepares them frequently, and updated numbers are available as needed. This used to be a monthly exercise, but with under-staffing we cannot always meet that expectation
  4. I want more information about my grants, such as deadlines, reporting requirement, and so forth.
    Post Award Management
  5. I need to buy food for myself and one or more people.
    Hosting Form
  6. I need to buy something tax-free and the vendor is not in the system = Tax Exemption Certificate
    • Wyocourses > Procurement Services > Wyoming Sales Tax Exemption Certificate
    • ESM dropbox folder
  7. What information should be on my receipt when I hand it in?
    • Indicate clearly if it is a P-Card purchase
    • Your name
    • The budget number to which it should be charged.
  8. What information is needed for my PAR?
    • Fill them out monthly
    • Everything is in percentages
    • List all the grants you worked on, but you do not have to specify how much time per grant, just how much total research time you worked
    • If a grant has cost share, it must be listed by budget ID in the form
    • If you worked on a grant

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