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Facilities Planning

Chris Maki - Space Manager

1000 E. University Ave., Dept. 3413 - 208 Merica Hall

Laramie, WY 82071

Phone: 307-766-2648

Fax: 307-766-2255

Email: cmaki1@uwyo.edu

Facilities Architecture Office

Division of Administration

Space Request Instructions

When to Use

  • Space Request Form: Complete anytime there is a request for new or additional space when a specific space has not been identified.
  • Change in Use Form: Complete anytime there is a request for a change in the departmental assignment of a room, or a request for change in the primary use of a room.
  • Change in Classroom Classification Form: Complete anytime there is a request for a change of use of existing classroom space.

Purpose

  • To promote the efficient use of University space.
  • To foster a coordinated approach to addressing space needs on all campuses.
  • To ensure transparency and accountability in the space allocation process.
  • To ensure that all requests for space, change in occupancy, change in room use, change in classrooms are authorized by the responsible parties.
  • To ensure that the University's facilities information (building floor plans and space inventory) is current, for internal space management purposes and for accurate reporting to external agencies (State of Wyoming, National Science Foundation, etc.)
  • To ensure compliance with Uni-Reg 2-181

Submittal Process

The form should be filled in electronically if possible, and then printed for required signatures and distribution.  Any relevant supporting material should be attached.

For a Space Request form:

  • Complete the fields in the form.
  • Attach additional sheets for Section V. Reason for Request.
  • Obtain authorizing signatures at department level (director or department chair) and division/college level (vice president or dean).

For a Change in Use Form:

  • Complete the fields in the form for both present and proposed room assignments.
  • Attach additional sheets for Section V. Reason for Request.
  • Obtain authorizing signatures at department level (director or department chair) and division/college level (vice president or dean) - for both present and proposed room assignments (the unit that will vacate the space and the unit that will occupy the space).

For a Change in Classroom Classification Form:

  • Complete the fields in the form for current and proposed classroom change.
  • Attach additional sheets for section V. Reason for Request.
  • Obtain authorizing signatures at department level (director or department chair) and division/college level (vice president or dean) for both present and proposed room assignments (the unit that will vacate the space and the unit that will occupy the space).

Submit forms to Manager of Space Allocation, Facilities Planning Dept 3413.

Note:  In the case of a “Space Request” based on "domino" moves required by a capital project (rather than generated by the user), Facilities Planning or Physical Plant staff will initiate a Space Request for each impacted unit, and the process will continue as outlined below.


Review Process

For each request, the Manager of Space Allocation will log the request and guide it through the review process.  This may involve:

  • Reviewing request with the Space Allocation Committee to determine relative priority of request.
  • Analyzing the space request and proposing option(s), based on information provided by the requester listed on the form and follow-up investigation by the Manager of Space Allocation with requester.
  • Reviewing option(s) with the Space Allocation Committee as well as with the requester.

Approvals

The Manager of Space Allocation will coordinate obtaining the required approvals. For Space Request and Change in Use forms, this requires the following signature, as appropriate:

  • Vice President of Academics for Academic requests
  • Vice President of Student Affairs
  • Vice President of Research
  • Vice President of Administration
  • Classroom Technology Services for Change in Classroom Classification Forms only
  • Central Scheduling for Change in Classroom Classification Forms only

Note:  If a space change involves a program/department associated (either geographically or administratively) with multiple disciplines, multiple signatures are required.


Notification

  • The Manager of Space Allocation will notify involved parties after Space Request Form, Change in Use Form, or Change in Classroom Classification Form receive final approval by the Space Allocation committee.  The parties to be notified include:
  • Requester
  • Director/Department Chair and VP/Dean who authorized the request
  • Current occupant (if different from requester)
  • Information Technology (for Data and Telecommunications)
  • Physical Plant (for Maintenance)
  • Research Administration (if research space is involved) 

If a request is not approved, at any step in the process, the Manager of Space Allocation will notify the requester of this action and provide a brief description of why the request was not approved.


Other Sources

After the Space Request, Change in Use or Change in Classroom Classification form has been approved, please contact the following departments as needed.



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Facilities Planning

Chris Maki - Space Manager

1000 E. University Ave., Dept. 3413 - 208 Merica Hall

Laramie, WY 82071

Phone: 307-766-2648

Fax: 307-766-2255

Email: cmaki1@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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