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Financial Affairs Support Team

Old Main, Room 113

1000 E. University Ave, Dept. 3314

Laramie, WY 82071

Phone: (307) 766-4340

Fax: (307) 766-6762

Email: FAST@uwyo.edu

System Access & Onboarding

In order to obtain basic access to WyoCloud, the university’s Financial Management and Human Capital Management System, all employees must complete training assigned to them through the Learning Management System, Oracle Learning Cloud, at the time of hire. Training is assigned to employees based on their assignment category of their primary position. For a breakdown by assignment category, please visit the WyoCloud Training webpage.
There are two basic access trainings related to finance topics:
 
1. Navigating and Accessing WyoCloud & Confidentiality of Finance and HR Data training provides a tour of the system and important tips to know about accessing the system and informs employees of the confidentiality of financial and HR data and proper handling of this information. Employees must read and acknowledge their understanding of the Confidentiality of Finance & Human Resources Data Statement at the conclusion of this training.
   
2. Introduction to Financial Management training provides a high-level overview of the financial policies, business processes, and procedures at the university.
 
Additionally, some users may need more access to other areas of the system such as the contracts module to enter or approve binding agreements with the university.  These other areas require specific training to be completed.  Not all employees would need to complete these additional trainings.
 
New employees with financial responsibilities will also be required to attend an instructor-led finance-specific onboarding training.
 
Below you will find the listing of all different types of system access and onboarding trainings that are available and the links to take/sign-up for a training if not yet completed.

If any links appear to be broken, please let us know by clicking on the Report a Broken Link button!
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System Access (Online, Self-Paced, Training Materials)

Training on the contract module is required prior to obtaining access. Any employee who has a responsibility to create, submit, or review contracts can search for and complete the training for access. A direct link to the training is available here:
Training on the costing module is required prior to obtaining access. Decentralized Human Resources (DHRs) and Cost Center Approvers (CCAs) are typically the appropriate roles assigned to this training. This process is only used to change costing for the current period and going forward on costing changes with Graduate Assistants (GAs).
The Effort Compensation Compliance system (ECC) is the After-the-Fact effort reporting system used by the University for certifying that salaries charged or contributed to all sponsored projects are reasonable and consistent with the portion of total professional activity committed to the projects.No training is required for access. Specific positions/roles (i.e., Principal Investigator (PI), Accountant, or Business Manager) may require access and are assigned a role within ECC by the Office of Sponsored Programs.

Request for access should be emailed to ecc_help@uwyo.edu where the appropriateness of access will be reviewed.

Access to the Awards Management module is solely based on when an employee is assigned to a sponsored program/award (ex. Principal Investigator (PI) or Project Manager). Employees assigned to an award will only have access to those awards/projects within this module.
Budgeting and forecasting system is used to build budgets by approved budget managers across campus.

Access is limited to a budget manager in each area. Once approved for access, the budget manager must complete training. 

To request or change access to the planning and budgeting module, please email budget-office@uwyo.edu.

Instructor-Led Onboarding for Financial Positions

New employees with a financial position (ex. accountant, business manager, director, etc.) are required to complete a 4-hour instructor-led training to acquaint them with the financial policies and procedures at the university. This training will be assigned to them upon hire where they can sign up for the next available training.

Other employees who are not automatically assigned the training have the option to sign up for and attend a training session. This should be coordinated with your supervisor.

Contact Us

Financial Affairs Support Team
Old Main, Room 113
1000 E. University Ave, Dept. 3314
Laramie, WY 82071
Phone: (307)766-4340
Fax: (307) 766-6762
Email: FAST@uwyo.edu
Contact Us

Financial Affairs Support Team

Old Main, Room 113

1000 E. University Ave, Dept. 3314

Laramie, WY 82071

Phone: (307) 766-4340

Fax: (307) 766-6762

Email: FAST@uwyo.edu

1000 E. University Ave. Laramie, WY 82071
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