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Why is Account Balance different from Amount Due?
Account Balance is dynamic and reflects all transactions as they are posted to your student account. This should be considered your "current balance". Note that financial aid and other payment transactions post to student accounts in our nightly processing, so may not effect the account balance immediately.
Amount Due is the amount that was due at the time the latest billing statement was produced, so it is a point-in-time amount associated with the Bill Date. This amount does not change as new transactions are posted until the next bill is produced.
Why is there interest added to my account?
It is University policy to charge interest on past due balances. Interest is charged at a rate of 1.5% per month (18% annually) and is applied to student accounts after each billing due date has passed.
Where can I find the payment policy?
The current term payment policy is defined on the Financial Services Business Office home page. The policy is also published in the Class Schedule each semester, on or around page 12. An electronic version of the financial pages of the Class Schedule can be found by following the link provided on the Accounts Receivable home page.
What is the UW Cowboy Card?
The UW Cowboy Card is an electronic refunding program being offered to students through a partnership with Higher One Inc. All registered students should get a UW Cowboy Card in the mail. Using the 16-digit number on the card, the student will gain access to the UWCowboyCard.com website where they will make a choice about how they want to receive credit balance refunds in the future.
What are my choices for receiving my student account credit balance refund?
You have three choices for receiving your credit balance refunds:
1. Paper check - by selecting this option, a paper check will be generated and mailed to you at your current mailing address each time you are owed a refund from your student account at UW.
2. ACH to existing bank account - by selecting this option, your funds will be transferred electronically to your existing bank account. When you select this option you will need to provide the system with your routing and account number information for your existing domestic bank account. A verification form will then be printed off of the system. You will need to sign the form and can bring it by the Accounts Receivable office in Knight Hall so that it can be faxed to Higher One to complete the verification process.
3. Electronic transfer to your new One Account - if you do not have an existing bank account but would like to have your funds deposited electronically, the program offers you a bank account called the One Account. By activating this account, you will be opening a fully-functioning bank account and the Cowboy Card will become an active debit card. While there are no monthly fees for the One Account, other banking transactions, such as wire transfers, may carry a fee. Please read all of the account disclosures carefully before opening the account.
If a refund preference is not chosen, there will be a significant delay in the disbursement of your refund.
Who do I talk to if I have not received my Cowboy Card?
If you have never received a Cowboy Card or it was lost or destroyed before you made a refund selection, please visit the Accounts Receivable Office or the Cashier's Office in Knight Hall. They can assist you with verifying your mailing addresses and requesting a replacement card.
What is CIP verification and who must complete it?
CIP is the Customer Identification Program, which is necessary to comply with Section 326 of the USA Patriot Act, passed in an effort to prevent terrorist funds from flowing within the US banking system. All students who are issued a UW Cowboy Card and select to open the OneAccount are required by law to be verified. For most students, verification can be done online without administrative help. If your verification fails, please visit the UW Cashier's Office in the west end of Knight Hall. We can get you verified online with a valid US driver's license or a valid passport.