Skip to Main Navigation. Each navigation link will open a list of sub navigation links.

Skip to Main Content

Apply to the University of Wyoming apply now

Global Resource Navigation

Visit Campus
Download UW Viewbook
Give to UW

Office of General Counsel

FAQs



snowy range mountains


Is an internally-generated contract required for the purchase of goods?

A contract is not required for the purchase of goods, unless a competitive solicitation process has been used.  For example, a Request for Information (RFI), a Request for Qualifications (RFQ), a Request for Proposals (RFP), or a Request for Bids (RFB) are all considered competitive solicitations.  The Office of General Counsel will help the unit draft a contract if a competitive solicitation has been utilized.   


What if the vendor requires a contract or University signature when I purchase a good?

Oftentimes, purchases of goods involve terms and conditions (T&Cs), online references to T&Cs, agreements, binding conditions, etc.  These types of contracts do not need to be sent to the Office of General Counsel for review.  However, Procurement Services may request a legal review in certain situations.  


What if I am purchasing a good totaling more than $25,000?

The University's Bid Threshold Policy requires a unit, through the Procurement Services Office, to obtain bids for goods totaling $25,000 or more.  Contact Procurement Services at 307-766-5233 for further information.


What if I am purchasing software?

Software is considered a good (unless the vendor is also providing installation or training, then it is considered a service).  However, the vendor usually requires that the University sign a software license agreement.  A software license agreement must be reviewed by the Office of General Counsel.  Follow the external vendor process.  


Is an internally-generated contract required for the purchase of services?

Yes, if the service involves a professional services account code (9xxxxx) and totals more than $10,000.


What if I need to contract for an alteration, construction, or design for alterations or improvements to University buildings or grounds?

Service agreements cannot be used for any alteration, construction, or design for alterations or improvements to University buildings or grounds, or for attaching any item or material to University buildings or grounds (for example, blinds, carpeting, paint, and electrical).  Contact Physical Plant at 307-766-6883 for more information.


What if I am purchasing a service totaling less than $2,500, but I want something in writing?  

One option is to use the Statement of Work form and follow the instructions outlined in the “Process if vendor does not require a contract.” 

What if I am purchasing a service totaling more than $50,000?

The University's Bid Threshold Policy requires a unit, through the Procurement Services Office, to obtain bids for services totaling $50,000 or more. A signed contract does not negate this requirement.  Contact Procurement Services at 307-766-5233 for more information.


When can I use a procurement card?  Does the Office of General Counsel need to review?

A procurement card may be used for purchases less than $2,500.  Oftentimes, these purchases (whether a good or a service) involve terms and conditions (T&Cs), online references to T&Cs, agreements, binding conditions, etc.  These types of contracts do not need to be sent to the Office of General Counsel for review.  However, Procurement Services may request a legal review in certain situations.  


Do template agreements need to be reviewed by the Office of General Counsel?


snowy range mountains2

In general, the answer is yes, unless the Office of General Counsel has an arrangement with your unit to review the template agreement once a year.  [If you have a template agreement that you are currently using, or that you would like to use, but have not been contacted by our office, feel free to contact us to explore an arrangement.]
In addition to the individual arrangements described above, the Office of General Counsel does not need to review the following template agreements, unless the contracting party requests revisions.  You must work with Procurement Services to complete the following agreements. 

  1. Catering Agreements
  2. Agreements for Printing and Publishing Services
  3. Agreements for Lab Services (Private Entities)
  4. Agreements for Lab Services (Public Entities)


What if I have a hotel and/or banquet event order agreement?

If the event will total less than $20,000, the Office of General Counsel does not need to review.  Send the hotel and/or banquet event order agreement to Procurement Services for review and signature.  If more than $20,000, follow the external vendor process.


Can I sign a contract? Can a faculty member sign a contract?  The Department Head? The Dean?

No.  The President of the University, the Vice President for Administration, the Vice President for Academic Affairs, the Vice President and General Counsel, the Vice President for Research and Economic Development, and the Director of Intercollegiate Athletics are the only individuals authorized to sign contracts for the University.  These officers may delegate their authority as appropriate.  No contracts may be signed by other University personnel without a specific delegation of authority.



Share This Page:

Contact Us

Office of General Counsel

Tara Evans, General Counsel

Old Main 204

1000 E. University Ave.

Dept. 3434

Laramie, WY 82071

Phone: 307-766-4997

Fax: 307-766-2993

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Twitter Icon Youtube Icon Instagram Icon Facebook Icon

Accreditation | Emergency Preparedness | Employment at UW | Gainful Employment | Privacy Policy | Accessibility Accessibility information icon