Vice President and General Counsel
Old Main, Room 204
1000 E. University Ave.
Laramie, WY 82071
Phone: (307) 766-4997
Fax: (307) 766-2993
The Legislature of the State of Wyoming enacted the Wyoming Public Records Act (W.S. §16-4-201 through 16-4-205) in order to provide the public with access to public records, books, and files of state governmental agencies and entities with some exceptions. The University of Wyoming is subject to the provisions of the Wyoming Public Records Act.
The Public Records Act defines "public records" as "the original and copies of any paper, correspondence, form, book, photograph, photostat, film, microfilm, sound recording, map drawing or other document, regardless of physical form or characteristics that have been made by the state of Wyoming and any counties, municipalities and political subdivisions thereof and by any agencies of the state, counties, municipalities and political subdivisions thereof, or received by them in connection with the transaction of public business, except those privileged or confidential by law." The law does not require the University to create or compile a record which does not exist at the time of the request.
The public is not required to show a particular "need" prior to gaining access to state records. Once a request is made for public records, government officials have an obligation to provide the requested records in accordance with the provisions of the Act. The purpose of the Act is to promote disclosure and not secrecy in the workings of government. There are some exceptions under the Act which may be invoked to prevent disclosure of, or the redacting of portions of, certain records. The University will review each record to determine what records will be released and what, if any, is withheld or redacted and determine the costs, if any, to the requestor to obtain copies of the records.
Public Records Requests
Receipt of Request: Whenever an employee receives a request for public records, he/she should immediately contact the Office of General Counsel (Legal). Legal will review the request for applicability under the law and determine if any legal grounds for exemption or withholding of records apply.
Making a Request: Requests for University records should be made to the following:
University of Wyoming Police Department Records: (www.uwyo.edu/uwpd/records)
Records relating to athletics departments: Submit the request to Peter Prigge, Director of Compliance (www.gowyo.com/ot/wyo-compliance.html).
Any other records: Submit the request to the Office of General Counsel.
Please note: Broad requests, requests that span more than one (1) year, and requests for e-mails (due to the volume of e-mails received daily) require a significant amount of staff time to review and may result in a longer time to produce the records and costs to the requesting party for the requested records. Optimum requests are narrow and directed to specific documents; please prepare your request accordingly.