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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Academic Advisor

Reports to: Designated Supervisor

UW Job Code: 3945

UW Job Family: 35

SOC Code: 21-1012

Pay Grade: 17

Date: July 02, 2013

Job Purpose:

Assist in the planning, implementation and evaluation of career and/or academic advising functions for University of Wyoming students.  Helping to increase retention and graduation, this job interviews and advises students regarding information, procedures and academic requirements.

Minimum Qualifications


Bachelor’s Degree


Some University, or college/departmental experience is preferred

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • University curriculum and academic policies and procedures related to academic processes within assigned department.
  • Academic and career advisement procedures.
  • Customer Service standard and procedures
  • Academic standards governing probation, suspension, and/or expulsion.
  • Public relations, marketing or job recruitment strategies.
  • Applicable legislation, standards, policies and procedures within specialty area.
  • Various sources and procedures for obtaining student financial aid.
  • Market condition information for current employment opportunities.
  • University programs of study, services and resources.
  • Database development, manipulation, maintenance, and reports creation.
  • Research methods, processes, and procedures.
  • Applicable University student forms.  
  • Computerized information systems used in career and education advising applications.
  • Problem solving and academic performance improvement techniques and processes.
  • Assessment tools.
  • Admissions standards.
  • Applicable computer formats, systems, and software in use in area of specialty.
  • Website development and maintenance.
  • Student recruitment and retention issues.

Skills and Abilities to:

  • Effectively communication and use interpersonal skills.
  • Ability to interview and advise students.
  • Manage time and establish priorities.
  • Evaluate and analyze program related information.
  • Analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Investigate and analyze information and to draw conclusions.
  • Develop, plan, and implement short- and long-range goals.
  • Work effectively with a variety of populations in a diverse community.
  • Communicate effectively, both orally and in writing.
  • Foster a cooperative work environment.
  • Create, compose, and edit written materials.
  • Use personal computers and related software applications.
  • Maintain concise and thorough records.
  • Maintain confidentiality.
  • Develop and deliver presentations.
  • Analyze and solve problems.
  • Multi-tasking
  • Interviewing and advising skills

Characteristc Duties and Responsibilities

Essential Functions:

Provide customer service and program information to students and parents, as directed.

Advises prospective and declared students to help identify their academic interests and choose appropriate program and coursework; conducts follow-up sessions, provides academic success and professional preparation resources.

Assists in organization and implementation of recruitment/retention strategies, including attendance at college fairs, campus visits, workshops, orientations; helps prepare recruitment publications and correspond with prospective students.

Provides data collection, program statistics, prepares reports and maintains program files.

Interpret and explain University policies and procedures related to academic and/or career processes. 

Responsible for review and approval of student forms, as directed; evaluate transcripts and perform degree checks, as directed. 

Prepares student advising materials such as advising guides and recruitment materials.  May also keep web based student information and social media interactions up to date.

Assist with the development and administration of program activities, goals and objectives; act as liaison, as directed, within assigned program.  Assist with special projects, reports, planning cycle preparations and related activities, programs, and committees

Assists students with admission and registration/provides guidance in course selection in keeping with the student's interests, values and abilities

Assist in planning, coordinating and evaluating cultural, developmental, social and recreational programs; may participate in presentation of activities/events.

Supplemental Functions:

Some positions may keep up to date on University and College policies and regulations pertaining to degree requirements.  

Perform other duties and assist with special projects, as directed. 

Serve on committees, as directed.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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