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Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Accounts Payable Assistant

Reports to: Designated Supervisor

UW Job Code: 4201

UW Job Family: 42

SOC Code: 43-3031

Pay Grade: 16

Date: December 03, 2010

Job Purpose:

Under limited supervision, review and process payments for all departments in the University of Wyoming.

Minimum Qualifications


High School Diploma or GED


2 years of progressively responsible work experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Basic, routine, and advanced computer programs and software in use in the department or area.
  • Basic and routine records maintenance.
  • University accounting procedures involving procurement and/or travel.
  • Basic and routine reception techniques.
  • Basic and routine laws, regulations, methods, and techniques in the area of specialty.  
  • University rules and procedures for forms processing.
  • Organizational structure, workflow, and operating procedures.
  • Basic data entry.
  • Problem resolution.
  • Communication methods and techniques.

Skills and Abilities to:

  • File alphabetically or numerically.
  • Problem solve.
  • Prepare and process University accounting forms.
  • Attend to details.
  • Perform basic and routine mathematical calculations (addition, subtraction, multiplication and division).
  • Perform basic and routine records maintenance.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Analyze and solve basic and routine problems.
  • Develop and maintain basic and routine recordkeeping systems and procedures.
  • Use a personal computer and associated software in use in the department or area.
  • Interpret university policies and procedures.
  • Perform basic and routine bookkeeping procedures.
  • Perform receptionist duties.
  • Work as a team member and foster a cooperative work environment.

Characteristic Duties and Responsibilities

Essential Functions:

Under limited supervision, review and process University expenditures (payment requests, field purchase orders, PO invoices, vouchers, P-Card logs, etc), paying great attention to detail, and communicating with supervisor when questionable expenditures occur.

Provide accurate data entry; enter vouchers for invoices against purchase orders, using correct PO lines and resolving matching errors.  Accurately link documents to scanned images.

Operate a computer to type and format correspondence, spreadsheets, graphs and charts, and/or perform bookkeeping functions.

Compose correspondence in response to routine inquires.

Perform customer relations receptionist duties, providing information to University departments and other outside entities. 

Provide assistance and resolve forms processing problems.

Identify and resolve internal errors and those errors initiated by University departments.

Maintain complex hard copy and/or computer filing systems including creating, editing, and purging information according to University, state and federal regulations.

Working Conditions:

No major sources of discomfort; standard office environment. Regular exposure to video terminal displays.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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