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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Archival Processor

Reports to: Designated Supervisor

UW Job Code: 3079

UW Job Family: 54

SOC Code: 25-4031

Pay Grade: 18

Date: July 01, 2008

Job Purpose:

Uses independent judgment under limited supervision to perform professional archival processing functions requiring knowledge of archival science theory and practice to receive, appraise, arrange, describe, catalog and make historical collection materials accessible, including performing holdings maintenance, or taking steps to insure the physical longevity of the material.

Minimum Qualifications


Bachelor's Degree


1 year work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Archival theory, methodology, and techniques. 
  • Archival and related cataloging system(s) and principles.
  • Principles, methods, and practices of archival management and services, including archival outreach and promotion.
  • Variety of complex standards: the Encoded Archival Description Document Type Definition of SGML (Standard General Markup Language, a web encoding protocol) and XML (Extensible Markup Language, a web protocol); national structural standards (MARC21, Dublin Core, or others); Archives, Personal Papers, and Manuscripts, 2nd edition and/or Describing Archives: A Content Standard; and auxiliary content standards such as the Library of Congress Name Authority Files, the Library of Congress Subject Headings, and the Art and Architecture Thesaurus.
  • World Wide Web and usage of the internet.
  • Automated storage and retrieval systems, electronic records, and electronic publication.
  • Archival ethics and laws relating to archival management.
  • Basic document preservation and holdings maintenance practice.
  • Appraisal and collection development needs, methods, and practices related to a university research library.
  • Basic knowledge of History, American Studies, Political Science, or related field.
  • Research strategies and techniques used by a variety of disciplines and all levels of research experience.

Skills and Abilities to:

  • Read, write, edit, speak, and conduct research at an advance level; communicate technical information to non-technical personnel.
  • Work unattended and comprehend and carry out complex instructions.
  • Attend to details without losing sight of the larger goals.
  • Mental flexibility and creativity; manage and complete multiple tasks in parallel.
  • Work well in close quarters with other; foster a cooperative work environment.
  • Interpret various community interests and needs as they relate to providing appropriate archival services; interpret and evaluate client informational needs and determine appropriate alternative solutions.
  • Establish and maintain effective working relationships with other employees, public officials, collection donors, professional groups, community organizations, researchers, and scholars.
  • Develop and maintain indices, bibliographies, and other reference guides and materials.
  • Make evaluative judgments.
  • Assess objectives and operational requirements and develop and implement suitable procedures; organize resources and establish priorities.
  • Maintain composure in the face of occasionally hectic pace or competing demands.
  • Move up to 50 pounds occasionally.
  • Operate word processing/computer equipment.
  • Create, compose, and edit written materials.

Characteristic Duties and Responsibilities

Essential Functions:

Receives and organizes collections of archival and manuscript material into folders and archival series, following theoretical principles and accounting for the specific attributes (original order, physical condition, type of material, etc.) of the particular collection.

Consults with the department head to determine arrangement approach, as needed.

Makes judgments based on archival theory and documented local practice and priorities about which material in a collection will be retained and which will be removed.

Makes judgments based on archival method and documented local practice and priorities about which material in a collection requires special handling (e.g., non-standard enclosures, photocopying with original discarded).

Creates archival finding aids typically consisting of a brief organizational history or biography, a scope and content note summarizing the content of the collection, and an inventory or box list presenting the folders.

Creates catalog record according to national content standards and national structural standards; uses auxiliary content standards.

Maintains records ensuring accuracy and consistency.

Performs specific duties according to assigned position including accessioning, preservation, monitoring, customer billing, collection maintenance, or exhibit curation and production.

Supervises students and/or volunteer workers.

Supplemental Functions:

Participates in outreach functions including leading tours, preparing instructional materials, instructing researchers, curating exhibits, and hosting at public events.

Occasionally prepares exhibits, writes newsletter articles, and creates other promotional material as assigned.

Keeps current with professional archival theory and practice by reading published literature and by attending meetings, professional conferences and workshops.

Assist with special projects, as directed.

Working Conditions:

No major sources of discomfort; combined standard office and storage environment. Occasionally subjected to dust, mold and confined spaces; regularly reaches low or high to place or remove materials from shelves; may climb ladders. Must lift at least 30 pounds regularly.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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