Skip to Main Navigation. Each navigation link will open a list of sub navigation links.

Skip to Main Content

Apply to the University of Wyoming apply now

Global Resource Navigation

Visit Campus
Download UW Viewbook
Give to UW

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Archives Specialist

Reports to: Designated Supervisor

UW Job Code: 5238

UW Job Family: 54

SOC Code: 25-4031

Pay Grade: 17

Date: July 01, 2008

Job Purpose:

Performs paraprofessional archival duties requiring working knowledge of archival science theory and practice to organize, describe and make accessible historical materials requiring independent judgment under limited supervision.

Minimum Qualifications


Bachelor's Degree


1 year work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Archival concepts, methodology, and techniques.
  • Archival and related cataloging system(s).
  • Principles, methods, and practices of archival management and services, including archival outreach and promotion.
  • Historical contexts governing archival operations.
  • Descriptive cataloging principles, USMARC format and archives use of the Internet.
  • Encoded Archival Description (EAD) and HTML.
  • Automated storage and retrieval systems, electronic records, and electronic publication.
  • Professional ethics and laws relating to archival management.
  • Basic document preservation and holdings maintenance practice.
  • Collection development needs, methods, and practices related to a university research library.

Skills and Abilities to:

  • Keyboard and keep records.
  • Interpret various community interests and needs as they relate to providing appropriate archival services.
  • Establish and maintain effective working relationships with other employees, public officials, collection donors, professional groups, community organizations, researchers, and scholars.
  • Operate word processing/computer equipment.
  • Effectively communicate, both orally and in writing.
  • Move up to 50 pounds occasionally.
  • Interpret and evaluate client informational needs and to determine appropriate alternative solutions.
  • Communicate technical information to non-technical personnel.
  • Develop and maintain indices, bibliographies, and other reference guides and materials.
  • Organize resources and establish priorities.
  • Make evaluative judgments.
  • Create, compose, and edit written materials.
  • Assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.
  • Maintain composure in the face of occasionally hectic pace or competing demands.
  • Manage and complete multiple tasks in parallel.
  • Foster a cooperative work environment.

Characteristic Duties and Responsibilities

Essential Functions:

Searches national and local bibliographic databases to find information for cataloging or assisting researchers.

Inputs information according to national and local archival and bibliographic standards into national electronic databases.

Oversees reading room operations providing assistance to researchers in locating material appropriate to research needs and ensuring security of materials.

Applies basic preservation techniques to protect historical materials from loss or damage according to prepared plan and in keeping with accepted practice and current theory.

Arranges and describes selected collections of historical materials for research use as directed.

Maintains records ensuring accuracy and consistency.

Performs specific duties according to assigned position including accessioning, preservation monitoring, customer billing, collection maintenance, or exhibit curation and production.

Supervises student or volunteer workers.

Supplemental Functions:

Participates in outreach functions including leading tours, preparing instructional materials, instructing researchers, curating exhibits, and hosting at public events.

 Assist with special projects, as directed.

Working Conditions:

No major sources of discomfort; combined standard office and storage environment. Occasionally subjected to dust, mold and confined spaces; regularly reaches low or high to place or remove materials from shelves; may climb ladders.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Share This Page:

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Twitter Icon Youtube Icon Instagram Icon Facebook Icon

Accreditation | Virtual Tour | Emergency Preparedness | Employment at UW | Gainful Employment | Privacy Policy | Accessibility Accessibility information icon