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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607

Email: c-comp@uwyo.edu

Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Director, Auxiliary Services

Reports to: Director, Auxiliary Services

UW Job Code: 3032

UW Job Family: 32

SOC Code: 11-1021

Pay Grade: 27

Date: August 10, 2010

Job Purpose:

Oversee the financial and personnel functions of the assigned Auxiliary Services units. Oversee training and marketing in the division. Assist in the financial and operational planning strategies of the entire division and lead in special project initiatives. Act on behalf of Director.

Minimum Qualifications

Education:

Bachelor's degree

Experience:

5 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Auxiliary Service type operations.
  • Financial/budgetary principles, practices and procedures.
  • Current University Regulations and applicable state, federal, and local regulations.
  • Public relations techniques.
  • Contract negotiation, development, implementation and supervision.
  • Contract development, implementation, and supervision.
  • Financial/budgetary principles, practices, and procedures.
  • Revenue development.
  • Faculty and/or staff hiring procedures.
  • Personal computers and word processing, database, and spreadsheet software.
  • Office management and staff supervision.
  • Report preparation, including budget and expenditure tracking.
  • Policy development and revision.
  • Goal setting and achievement strategies.
  • Human resources policies, processes and procedures.
  • Customer relations/service principles and techniques.
  • Data collection, interpretation, and analysis.
  • Organizational structure, workflow, and operating procedures.
  • Marketing principles, practices, concepts, methodology and techniques.
  • Training methods, concepts, practices and techniques.

Skills and Abilities to:

  • Build and enhance business relationships.
  • Maintain accurate and detailed financial and personnel records.
  • Meet project deadlines, and manage multiple tasks with continual interruptions.
  • Assess program needs/outcomes and develop new or enhance existing programs to meet department, division, and university goals and objectives.
  • Interpret and enforce contractual requirements.
  • Interpret, formulate, and implement policies and procedures.
  • Evaluate operational procedures/policies and develop and implement new strategies for designated area.
  • Maintain accurate and detailed financial and personnel records.
  • Meet project deadlines, and manage multiple tasks with continual interruptions.
  • Effectively communicate with others, both orally and in writing.
  • Effectively communicate and coordinate projects.
  • Resolve conflict.
  • Provide budget management, planning, assessment, goals and strategies.
  • Make administrative/procedural decisions and judgments.
  • Organize resources and establish priorities.
  • Supervise and train staff, including prioritizing, and scheduling work assignments.
  • Foster cooperative work environment.
  • Use independent judgment to manage and impart information to a range of clientele and/or media sources.
  • Work and communicate effectively with diverse campus and community populations.
  • Work independently or as a member of a team.
  • Develop, plan, and implement short- and long-range goals.

Characteristc Duties and Responsibilities

Essential Functions:

Oversee and direct the general operations of the assigned unit(s) including approval of vacation/sick leave requests, hiring processes and procedures, personnel issues, planning and problem resolution.

Assist the Director in identifying, building and enhancing business relationships with other campus entities/individuals; develop proposals, make presentations, and coordinate integration of outcomes into divisional goals and objectives; assist in conducting evaluations and assessments of divisional programs and objectives.

Implement budget and financial planning processes including the Annual Report and Fee Book process with departmental managers within the division, and assist with evaluating monthly financial statements and financial status/progress for each division department.

Assist Director with analysis and recommendations in regard to salary and raise allocation decisions.

Responsible for marketing within the division, providing assistance to units and promoting the division in a positive manner.

Coordinate training efforts for the division; assess opportunities and disseminate information; direct special projects as assigned.

Act on behalf of the Director, as directed.

Supplemental Functions:

Act as liaison to departments, campus administration and outside agencies.

Prepare reports and proposals, as directed.

Serve on division and university committees, as directed.

Attend conferences and seminars, as directed.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.


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