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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Assistant Director, Campus Recreation

Reports to: Designated Supervisor

UW Job Code: 3023

UW Job Family: 34

SOC Code: 11-1021

Pay Grade: 22

Date: April 01, 2008

Job Purpose:

Assists the Director and Associate Director with the operational, financial and personnel functions of the Campus Recreation department; manages a comprehensive outdoor program; manages the indoor climbing wall, rental center, and laundry operations; and coordinates the department's marketing campaigns.

Minimum Qualifications


Vocational School, On-the-Job Experience, or Associate Degree


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

  • CPR (cardiopulmonary resuscitation) certification.
  • Valid driver's license in good standing.
  • Wilderness First Responder or higher level such as EMT.

Knowledge, Skills, and Abilities

Knowledge of:

  • Campus Recreation operational principles, methods, and practices.
  • Applicable University, state, and federal laws, regulations, policies and procedures.
  • Applicable safety regulations and practices.
  • Supervision and management methods, procedures and practices.
  • Planning and development of new programs, clinics, and outdoor outing events.
  • Marketing design, methods, and techniques.
  • Training techniques.
  • General climbing wall equipment maintenance.
  • Equipment rental procedures.
  • Purchasing and inventory procedures.
  • Personal computer applications used in area.
  • Time management methods and techniques.
  • Project management theory, methods and techniques.
  • Effective communication methods and techniques.
  • Customer and quality service methods and techniques.
  • Teamwork concepts and practices in accomplishing work results.

Skills and Abilities to:

  • Assist Director and Associate Director in managing facility operations.
  • Manage equipment rental operations, including purchases and inventory for the Outdoor Adventure Program. 
  • Manage assigned budgets including authorizing and rejecting expenditures.
  • Communicate clearly and effectively, both orally and in writing. Work effectively instructing and working with students, faculty, staff, outdoor program trip leaders, vendors, and the public.
  • Participate in developing and properly interpreting operational polices and procedures.
  • May participate in budget development and cost projections.
  • Provide assistance with strategic planning for the Campus Recreation department.
  • Set work schedules for student support staff.
  • Provide general maintenance for assigned climbing wall and other outdoor equipment.
  • Provide set ups for Outdoor Programs including locations, rooms, and safe equipment.
  • Manage safe Outdoor Program and assigned area operations including obtaining special use permits from appropriate authorities.
  • Maintain complete and accurate records.
  • Manage and maintain assigned web site(s).
  • Gather data, compile information, and prepare reports as assigned.
  • Produce and market Campus Recreation guidebook.
  • Manage marketing programs.
  • Meet demanding and conflicting deadlines.
  • Work within project schedules to meet goals and objectives.
  • Deal effectively with problem issues, manage conflict, and resolve issues with the Director.
  • Promote a cooperative teamwork environment.

Characteristc Duties and Responsibilities

Essential Functions:

Acts as the Director in the Director's and Associate Director's absence, as assigned.

Assists the Director and Associate Director with the operational, financial, and personnel functions for the Campus Recreation department.

Provides leadership including participation on the Student Affairs Leadership II team and on the Risk Management team for Campus Recreation.

Manages a comprehensive Outdoor Program including managing the safety of participants and equipment for scheduled outing events, clinics and programs; lead and teach a variety of outdoor activities which includes evening and weekends.

Manages the wilderness orientation programs for incoming students.

Manages the indoor climbing wall activity, the rental center, and the laundry operations within the Campus Recreation department.

Supervise, schedule, and train assigned part-time student employees including covering for the areas of the Outdoor Adventure office, climbing wall, and trip leaders.

Coordinate marketing for the Campus Recreation department including design, set-up, publication, and distribution of the Campus Recreation guidebook and oversight of the web site design and maintenance for the Outdoor Adventure Program.

Manage the assigned budgets including budget development, authorizing/rejecting and tracking expenditures, and forecasting costs for the Outdoor Adventure Program.
Update program policies and procedures to include latest practices.

Supplemental Functions:

May serve on department and University committees.

Provide leadership development opportunities for the Outdoor Adventure Program trip leaders.

Research new technology for Campus Recreation areas and equipment, and make equipment purchase recommendations.

Working Conditions:

Office, gymnasium, and variety of Campus Recreation inside/outdoor environments; occasionally exposed to adverse weather conditions; exposed to driving hazards for Outdoor Programs; and occasional mechanical or electrical equipment hazards.

Distinguishing Features:

Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence. 

Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.

In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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