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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Director, Center for Advising and Career Services

Reports to: Designated Supervisor

UW Job Code: 3020

UW Job Family: 34

SOC Code: 11-2021

Pay Grade: 22

Date: July 01, 2004

Job Purpose:

Assist the Director in the management, control, evaluation and decision-making for the Center for Advising and Career Services; develop and administer program goals and objectives for specific program areas.

Minimum Qualifications


Master's Degree in Psychology, Counseling, Counselor Education, Student Personnel, or related field


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

  • Some positions may require a Wyoming State Counselor License.
  • Some positions may require a valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:

  • University, state and federal policies, procedures and regulations.
  • Advanced University curriculum, techniques and methods for student advising.
  • Job recruiting strategies, public relations, or marketing
  • Career and student counseling practices, policies, and procedures.
  • University programs and departments.
  • Project coordination, assessment, goals and strategy.
  • Career development theories, models, and techniques as they apply to life-long development, gender, age and ethnic background.
  • Budgeting and fiscal management principles and procedures.
  • Strategies to make reasoned, informed career choices.
  • Graduate/professional programs, and the application and selection process.
  • Career options through internships, shadowing, and cooperative education; recruiting, job posting, resume referrals and job fairs.
  • Current and emerging trends in technologies, techniques, issues, and approaches in career advising.

Skills and Abilities to:

  • Effectively manage time, prioritize, supervise, communicate and interview.
  • Plan, organize and manage departmental projects.
  • Interpret and analyze documents.
  • Create, compose, and edit written materials.
  • Advise students/alumni on the relationship between self-knowledge and career choice through a variety of assessments.
  • Advise students/alumni on the process of establishing short- and long-term goals.
  • Develop, plan, and implement short- and long-term goals.
  • Use personal computers and related software applications.
  • Identify and develop employment opportunities.
  • Inform and advise students on all processes and options available to them in the job search and career management issues.
  • Represent the department internally and externally in a professional manner.
  • Work cooperatively and with the highest customer service attitude within the department and University.
  • Develop and implement creative approaches to market career services.
  • Supervise and train assigned staff.
  • Assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.
  • Access and interpret individual client needs and to make appropriate referrals to internal or external sources.

Characteristc Duties and Responsibilities

Essential Functions:

Assist the Director in the administration of the Center for Advising and Career Services; act on behalf of the Director.

Manage the operational, financial, and personnel functions of a designated unit; supervise program staff including hiring, training, and evaluation; develop and administer program budget allocation and expenditures.

Administer and develop program goals and objectives for career related employment or academic and career advising; apply and ensure compliance with University advising regulations and procedures.

Provide direct assistance to students through advising; conduct follow-up sessions, as necessary; provide information to student organizations, classes, parents and others through workshops, orientations, and other formats.

Serve as liaison, establish and develop effective relationships with students, faculty, department heads, deans, and others, both on- and off-campus; integrate faculty advising into overall program concept.

Negotiate solutions to complex problems; deal with difficult situations and people.

Supplemental Functions:

Provide instruction in the use of on-line resources for academic and career information; explain University of Wyoming programs of study and resources.

Write, edit or select informational materials for assigned program.

Keep up to date on any new or changed policies, procedures, or laws impacting advising and train support staff on same.

Some positions may provide training to campus staff, peer advisors and/or interns in advising functions.

Coordinate sections of the University Studies course; may plan and teach one section of this course annually.

Participate on university committees.

Assist with special projects, as assigned.

Working Conditions:

No major sources of discomfort; standard office environment. Travel may be required; occasional exposure to weather or traveling hazards.

Distinguishing Features:

Credentials Analyst/Academic Advisor: under limited supervision evaluates academic records of University of Wyoming students to validate college course credits. Provides academic advising, as directed. Provides routine answers to advising questions. Typically has limited authority for independent judgment and decision making. 

Coordinator, Student Advising: under very limited supervision coordinates and provides career and/or academic advising functions within assigned department for University of Wyoming students.  This level is typically responsible for advisement to students with academic and/or career challenges.  Provides assistance with program goals and objectives, as directed.

Coordinator, Senior, Student Advising: at the college level, independently coordinates and provides career and/or academic advising functions for University of Wyoming students.  Typically responsible for review and approval of student forms, providing information through workshops and orientations, writing and updating informational materials for the college, and advisement to students with academic and/or career challenges.

Manager, Student Advising: independently manages the operational, financial, and personnel functions for a designated college. Manages, coordinates, develops and implements a comprehensive advising program for University of Wyoming Students.

Assistant Director, Center for Advising and Career Services: assists the Director in the administration of the Center for Advising and Career Services. Acts on behalf of the Director. Develops and administers department goals and objectives relating directly to academic and career advising of students.

Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence.

Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.

In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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