This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Reports to: Designated Supervisor
UW Job Code: 3020
UW Job Family: 34
SOC Code: 11-2021
Pay Grade: 22
Date: July 01, 2004
Assist the Director in the management, control, evaluation and decision-making for the Center for Advising and Career Services; develop and administer program goals and objectives for specific program areas.
Assist the Director in the administration of the Center for Advising and Career Services; act on behalf of the Director.
Manage the operational, financial, and personnel functions of a designated unit; supervise program staff including hiring, training, and evaluation; develop and administer program budget allocation and expenditures.
Administer and develop program goals and objectives for career related employment or academic and career advising; apply and ensure compliance with University advising regulations and procedures.
Provide direct assistance to students through advising; conduct follow-up sessions, as necessary; provide information to student organizations, classes, parents and others through workshops, orientations, and other formats.
Serve as liaison, establish and develop effective relationships with students, faculty, department heads, deans, and others, both on- and off-campus; integrate faculty advising into overall program concept.
Negotiate solutions to complex problems; deal with difficult situations and people.
Provide instruction in the use of on-line resources for academic and career information; explain University of Wyoming programs of study and resources.
Write, edit or select informational materials for assigned program.
Keep up to date on any new or changed policies, procedures, or laws impacting advising and train support staff on same.
Some positions may provide training to campus staff, peer advisors and/or interns in advising functions.
Coordinate sections of the University Studies course; may plan and teach one section of this course annually.
Participate on university committees.
Assist with special projects, as assigned.
No major sources of discomfort; standard office environment. Travel may be required; occasional exposure to weather or traveling hazards.
Credentials Analyst/Academic Advisor: under limited supervision evaluates academic records of University of Wyoming students to validate college course credits. Provides academic advising, as directed. Provides routine answers to advising questions. Typically has limited authority for independent judgment and decision making.
Coordinator, Student Advising: under very limited supervision coordinates and provides career and/or academic advising functions within assigned department for University of Wyoming students. This level is typically responsible for advisement to students with academic and/or career challenges. Provides assistance with program goals and objectives, as directed.
Coordinator, Senior, Student Advising: at the college level, independently coordinates and provides career and/or academic advising functions for University of Wyoming students. Typically responsible for review and approval of student forms, providing information through workshops and orientations, writing and updating informational materials for the college, and advisement to students with academic and/or career challenges.
Manager, Student Advising: independently manages the operational, financial, and personnel functions for a designated college. Manages, coordinates, develops and implements a comprehensive advising program for University of Wyoming Students.
Assistant Director, Center for Advising and Career Services: assists the Director in the administration of the Center for Advising and Career Services. Acts on behalf of the Director. Develops and administers department goals and objectives relating directly to academic and career advising of students.
Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence.
Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.
In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.