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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Director, Financial Aid

Reports to: Designated Supervisor

UW Job Code: 3922

UW Job Family: 35

SOC Code: 13-2071

Pay Grade: 21

Date: July 01, 2008

Job Purpose:

Analyzes student financial data; provides related counseling services for students and parents; awards financial assistance to eligible students and assists in the administration of the Department.

Minimum Qualifications


Bachelor's Degree in Business Administration or a related field


4 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Federal laws and regulations including the Higher Education Act of 1965, the Privacy Act, the Buckley Amendment, and U.S. Department of Education Student Financial Aid Handbook.
  • Student financial aid application processes and procedures.
  • Financial aid awards.
  • Program administration and assessment.
  • Student and parent counseling techniques and guidelines.
  • Student financial aid eligibility and requirements.
  • Computer systems utilized in designated area and related hardware and software.
  • Report generation and statistical analysis.
  • Staff hiring procedures.
  • Budgeting, cost estimation, and fiscal management principles and policies.
  • Work-study program administration.
  • The presentation of technical information, both orally and in writing.
  • Customer service principles, techniques, systems, and standards.
  • Policy development and modification.

Skills and Abilities to:

  • Effectively communicate with students and other customers.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Organizing resources and establishing priorities.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Develop, plan, and implement short- and long-range goals.
  • Communicate effectively, both orally and in writing.
  • Use personal computers and related software applications.
  • Foster a cooperative work environment.
  • Employee development and performance management skills.
  • Develop and maintain recordkeeping systems and procedures.
  • Examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Effectively resolve problems
  • Effectively communicate.
  • Manage time effectively.
  • Travel from location to location.

Characteristc Duties and Responsibilities

Essential Functions:

Plan and control processing of student financial aid applications; analyze student eligibility for financial aid and award funds.

Counsel students, potential students, parents and University personnel regarding available sources of aid and eligibility requirements; assist students in budgeting resources.

Administer designated scholarships, loan and/or grant programs; authorize payments; may monitor and supervise work-study program.

Provide computer input data relative to financial aid and interpret and evaluate systems and output.

Supplemental Functions:

Keep abreast of changes and interpret federal, state and other financial aid regulations/requirements.

Attend conferences and workshops applicable to student financial aid; travel to present seminars, information sessions and other programs for students, prospective students and parents.

Recommend hiring; train, assign, supervise, and evaluate designated support staff.

Working Conditions:

No major sources of discomfort, standard office environment.

Distinguishing Features:

Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence. 

Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.

In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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