Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday
This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Reports to: Designated Supervisor
UW Job Code: 3031
UW Job Family: 34
SOC Code: 11-9081
Pay Grade: 23
Date: July 01, 2008
Assists the Director with the operational, personnel, financial, and program functions for a designated unit; performs duties as directed; assure compliance with state, federal and University rules and regulations.
Assistant Director, Residence Life & Dining Services (Administration & Technology)
Assist the Director with the operational, personnel, financial, and program functions for the Administration and Technology unit of Residence Life and Dining Services.
Develop contract language for room and board contracts, in consultation with university legal counsel; ensure contracts meet legal standards and are consistent with department policies and operating procedures.
Provide first level approval/denial for release from contractual obligations; administer room and board contract appeals process; approve assessment changes for students based on changes in contract terms.
Develop and administer process to match roommates and space; perform annual review of assignable space to ensure effective use of facilities.
Administer departmental technology services; develop implementation plans for administrative system upgrades and/or additions; develop and negotiate contract terms with software vendors.
Develop and implement department communication plans and publications, including brochures, letters, mailings, web page, and phone and e-mail contact with potential students.
Develop marketing strategies for the department's programs and services; develop displays; participate in orientation sessions.
Develop and manage unit budget.
Develop systems of data collection and prepare reports relating to contract counts, occupancy, room change requests, and market analysis.
Assistant Director, Residence Life & Dining Services (Apartment Life)
Assist the Director with the operational, personnel, financial, and program functions for the University Apartments unit of Residence Life and Dining Services; coordinate work schedules.
Manage and coordinate housing contracts, including assessment of damage fees and delinquent billing; execute eviction proceedings when required.
Support, enforce and assist in developing/modifying policies and procedures related to designated unit; provide interpretation to students and/or family, including understanding the diversities among cultures and relaying information in an appropriate manner.
Provide and coordinate community development and cultural outreach programming; develop marketing strategies for recruitment and retention of tenants.
Provide and coordinate counseling to tenants; respond to emergency calls from residents; follow emergency procedures; determine if further follow-up is necessary; refer and communicate with appropriate University, community or state entities; coordinate and provide training on safety and emergency procedures and other functions of the unit, as required.
Serve as judicial hearing officer and maintain disciplinary files on all tenants; assist campus police with tenant disciplinary problems, as necessary.
Develop and manage unit budget.
Prepare associated reports for designated unit.
Serve as a member of the director's administrative team.
Represent the department at campus and professional events.
Serve on-call on a 24-hour rotational basis.
Housing/residence hall/office environment; regular exposure to noise; occasionally subject to fire hazards or temperature changes; some exposure to dangerous situations from domestic, suicidal, or other resident disturbances.
Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence.
Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.
In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.