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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Director, Wyoming Union

Reports to: Designated Supervisor

UW Job Code: 3794

UW Job Family: 34

SOC Code: 11-1021

Pay Grade: 22

Date: July 01, 2004

Job Purpose:

Assists the Director of the Wyoming Union with the operational, financial and personnel functions of various areas (Campus Activities Center or the Center of Service, Leadership, and Community Engagement); independently directs and manages the coordination and delivery of a comprehensive calendar of varied student activities and programming for the University of Wyoming.

Minimum Qualifications


Master's Degree in College Student Personnel, Counseling, Higher Education Administrative, or a related field


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:

  • Some positions may require a valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:

  • Current University Regulations and applicable state, federal and local laws and regulations.
  • Public relations techniques.
  • Contract negotiation and preparation.
  • Program development, implementation, supervision, and assessment.
  • Policy development, implementation, and revision.
  • Goal setting and achievement strategies.
  • Coordination and supervision of program initiatives.
  • Customer relations/service principles and techniques.
  • Data collection, interpretation, and analysis.
  • Organizational structure, workflow, and operating procedures.
  • Faculty and/or staff hiring policies, practices, and procedures.
  • Personal computers and word processing, database, and spreadsheet software applications.
  • Effective supervisory methods and practices, including employee training and development.
  • Budget and fiscal management principles and procedures.
  • Community outreach practices.
  • Time management principles and practices.
  • Training design and techniques.
  • Advanced spelling, grammar, punctuation, and syntax.
  • Assessment tools, methods and practices.
  • University and community resources and agencies.
  • Working with diverse populations and a volunteer workforce.
  • Problem resolution.
  • Student and leadership development theories, practices, and programs.
  • Service learning strategies and assessment.
  • Event planning, promotion, coordination, and production.
  • Student organization practices on a college campus, including advising student leaders and advisors.
  • Leadership development theories and practices.
  • Risk management issues as related to respective area.

Skills and Abilities to:

  • Solve problems and resolve conflict.
  • Coordinate, manage and supervise projects.
  • Lead and/or advise work groups/committees.
  • Communicate and work effectively with a wide range of diverse campus and community populations.
  • Evaluate operational procedures/policies and develop and implement new strategies for designated areas.
  • Meet project deadlines, and manage multiple tasks with continual interruptions.
  • Effectively communicate with others, both orally and in writing.
  • Make administrative/procedural decisions and judgments.
  • Organize resources and establish priorities.
  • Hire, develop, supervise, train and evaluate employees.   
  • Work with volunteers.
  • Plan, implement, and evaluate programs.
  • Foster a cooperative work environment.
  • Develop, plan, and implement short- and long-range goals.
  • Manage, monitor, and plan budgets.
  • Negotiate and manage contractual agreements.
  • Identify and secure alternative funding/revenue sources.
  • Assess contract compliance and product/service quality.
  • Establish, direct, interpret and enforce policies and regulations.
  • Use computer programs and software in the department or area.
  • Follow and enforce safety procedures and protocols.
  • Develop and/or present educational or training materials for small and large groups.
  • Create, compose, and edit written materials.
  • Travel.
  • Investigate, analyze information, draw conclusions and make recommendations.
  • Teach leadership classes as needed.
  • Develop, maintain and assess leadership minor program.

Characteristic Duties and Responsibilities

Essential Functions:

Manage the coordination and delivery of a comprehensive calendar of educational, recreational, cultural, developmental, leadership, volunteer and civic engagement programs for University of Wyoming students through the Campus Activities Center or the Center for Service, Leadership, and Civic Engagement; develop and monitor event production and promotion; negotiate and monitor contracts. 

Plan and manage the financial functions, activities and fiscal affairs for designated areas, including budget and revenue development; prepare reports and budget proposals, and monitor expenditures.

Participate in Wyoming Union policy development or revision, strategic planning, and decision-making; coordinate the development and operations of the Campus Activities Center or the Center for Service, Leadership, and Civic Engagement; develop operating plans and procedures for the respective area.

Responsible for the recruitment, supervision, performance management, training and development for staff and students.  Assures compliance with university, state and federal regulations and employment practices.

Direct, coordinate, or supervise major program initiatives for the University, as assigned.

Enhance customer relations throughout the Wyoming Union.

Supplemental Functions:

Assess and evaluate programming and services needs and recommend enhancements, changes, or new programs.  Provide data and assessments on success of respective areas.  Write articles and papers.
Serve on department, division, or University committees, as assigned. Teach leadership classes.  Assist with special projects as assigned. Enhance customer relations through the Wyoming Union.  Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.  Attend and participate in trainings and other professional development activities.

Working Conditions:

No major sources of discomfort, standard office environment; occasional travel for training or conferences. May require light lifting or moving of equipment, furniture, and boxes.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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