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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Manager, Facilities/Grounds

Reports to: Designated supervisor

UW Job Code: 3181

UW Job Family: 3B

SOC Code: 37-1012

Pay Grade: 19

Date: February 01, 2009

Job Purpose:

Assists Manager by supervising, planning, and coordinating work of support staff for general maintenance and set up of facilities, buildings, and grounds; and acts as senior maintenance technician.

Minimum Qualifications


High School Diploma/GED


3 years related work experience

Required Licensure, Certification, Registration, or Other Requirements:

  • Valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:

  • General maintenance theory, methods and techniques.
  • Organizational structure, workflow, and operating procedures, methods, and techniques.
  • Staff hiring procedures.
  • Training, supervision, and performance evaluation methods and practices.
  • Employee professional development methods and coaching techniques.
  • Effective communication methods, both orally and in writing.
  • Management principles and practices.
  • Multitasking, setting priorities, and inspecting maintenance sites methods.
  • Multiple project and time management methods.
  • The occupational hazards and safety precautions of the trade.
  • Current trade methods, material and equipment including equipment repair and operation methods and practices.
  • Operation, maintenance, and repair of designated equipment.
  • Building and facilities maintenance, safety and security methods.
  • Computer system(s), software, and programs related to record keeping and type of work performed in the area, as well as time and labor reporting systems.
  • Customer service methods, problem solving, and conflict resolution methods.
  • Applicable federal, state, and University rules and regulations.

Skills and Abilities to:

  • Understand and carry out oral and written instructions.
  • Follow applicable federal, state, and University rules and regulations.
  • Communicate clearly, concisely and effectively, both orally and in writing.
  • Read, understand, follow and enforce safety procedures.
  • Make effective hiring recommendations.
  • Supervise, train, coach, and evaluate performance of assigned support staff.
  • Assist assigned staff with professional development.
  • Determine labor, equipment, and material project costs.
  • Prioritize workload and setup work schedules to meet maintenance work demands.
  • Supervise and perform building, equipment, and facilities maintenance, safety, and security.
  • Perform equipment and work site inspections for compliance to established standards.
  • Manage projects to meet demanding and conflicting deadlines.
  • Maintain thorough and accurate records.
  • Safely use hand and power tools applicable to the trade and cleaning equipment and supplies.
  • Oversee safe operation of equipment and working with materials applicable to maintenance trade.
  • Monitor and maintain quality control standards.
  • Work as a team member and foster a cooperative work environment.

Characteristic Duties and Responsibilities

Essential Functions:

Assists Manager by providing administrative supervision of maintenance staff; prioritizes and assigns work schedules.

Supervises and advises staff in work environments, methods, procedures and material usage.

Assists in planning and coordination of maintenance and facilities/grounds operations work, including performing inspections to ensure compliance with safety regulations and performance to established standards.

Evaluate facilities to determine required maintenance work.  Makes recommendations on purchasing of supplies and ensures upkeep of equipment.

Assists Manager by making hiring recommendations; trains, supervises, and evaluates designated support staff; recommends appropriate disciplinary actions for designated support staff.

Provide oversite of the unit in the Manager’s absence.

Provide high level of maintenance when required.  In Residence Life & Dining Services: repair or replacement of doors, electronic and combination locks, rekey apartments, repair mail box locks, closets, cabinets, flooring, carpet, base, laminate surfacing, tub surrounds, wall tile and grout, drywall, ceiling tiles, stand alone fire and carbon monoxide sensors, and window blinds.

Assists Manager by managing time and leave systems including the oversight of time punches, edits, and corrections.

Assists Manager by managing flooring maintenance operations including the procurement of materials with associate budget management, determination of priority and need and overseeing the deliveries and storage of related materials.

Supplemental Functions:

Provide budget recommendations for equipment and maintenance needs.

Enter data into computerized record system.

Oversee the operations of equipment for snow removal and in support of maintenance and minor construction.

Participate in the on-call rotation.

May attend technical and management seminars, workshops, and conferences to continue professional development in the area of facilities management.

Serve on departmental and campus committees and work groups.

Special project work or other work as assigned by supervisor.

Working Conditions:

Indoor/outdoor/office environment.  Exposed to dust, airborne particles, vapors or other hazards associated with equipment or facilities maintenance including floor projects, door, cabinet and general maintenance repairs; may work in confined areas; work with chemical hazards and hazards associated with equipment and facilities maintenance.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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