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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Manager, Payroll

Reports to: Designated Supervisor

UW Job Code: 3028

UW Job Family: 31

SOC Code: 11-3031

Pay Grade: 23

Date: July 01, 2008

Job Purpose:

Assist in the management of the operational, personnel and financial activities of the Payroll Office.

Minimum Qualifications


Bachelor's Degree


3 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Payroll accounting theory, practices and procedures.
  • Payroll accounting computer and database systems.
  • Trustee Regulations, University Regulations, and applicable federal and state laws and regulations.
  • Budget systems, planning, and management concepts, techniques, and practices.
  • Problem resolution methods and decision making processes.
  • Payroll and accounting reporting and auditing practices.
  • Tax regulations and ethical business practices.
  • Supervisory methods, concepts and techniques.
  • Training and communication methods, practices and procedures.

Skills and Abilities to:

  • Effectively communicate clearly and concisely.
  • Assist in making decisions on payroll issues and exceptions to policies and procedures.
  • Provide liaison services and act as a payroll information resource interpreting policies and procedures.
  • Assist in resolving payroll issues and payroll computing system problems and system enhancements.
  • Use basic, routine, and advanced levels of math calculations.
  • Use time management to meet demanding payroll deadlines.
  • Explain payroll services and procedures to customers.
  • Develop payroll reports.
  • Clarify tax regulations.
  • Work with auditors, outside agencies, organizations, and other payroll customers.
  • Instruct others on payroll procedures.
  • Assist with hiring, supervising, and evaluating support staff.
  • Work as a team member and foster a cooperative work environment. 

Characteristc Duties and Responsibilities

Essential Functions:

Interpret Trustee regulations, University regulations, federal and state laws regarding payroll issues.

Assist the Payroll Manager in the operational, personnel and financial activities of University payroll operations and functions.

Coordinate activities of personnel to meet payroll deadlines and reporting requirements; implement and monitor practices and procedures to comply with internal control procedures.

Oversee programmers and consultants on necessary modifications and maintenance to computer systems supporting payroll information; coordinate payroll functions with the Human Resources and Budget Offices.

Coordinate interface of payroll system with the Financial Records computer system(s); analyze computer output, identify errors and initiate corrective action.

Act as liaison to Information Technology in resolving software application problems, upgrades, and solutions.

Run a variety of reports and queries.

Work with Human Resources and Budget to resolve any cross functional issues. 

Serve as resource to individuals and departments; assist with identification and resolution of payroll problems. 

Supplemental Functions:

May serve as a liaison with auditors, outside agencies and organizations to make deposits, withdraw annuities and clarify tax regulations.

Develop procedures and mechanisms for exceptions to standard policies and procedures.

Conduct training seminars to assist and advise University personnel in the proper preparation of forms. 

Working Conditions:

No major sources of discomfort, standard office environment. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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