Skip to Main Navigation. Each navigation link will open a list of sub navigation links.

Skip to Main Content

Apply to the University of Wyoming

Global Resource Navigation

Give to UW
Download UW Viewbook
Visit Campus
Human Resources

Contact Us

Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Manager, Sponsored Programs

Reports to: Designated Supervisor

UW Job Code: 3066

UW Job Family: 31

SOC Code: 11-3031

Pay Grade: 23

Date: March 18, 2003

Job Purpose:

Assist managing the operational, financial and personnel activities of Sponsored Programs functions.

Minimum Qualifications


Bachelor's Degree


3 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Computerized information systems used in financial and/or accounting applications.
  • Accounting systems utilized in a university setting.
  • Organizational structure, workflow, and operating procedures.
  • Contractor compliance issues and procedures, as applicable to a public institution.
  • Federal, state, local and university financial regulations.
  • Financial/business analysis techniques.
  • Current changes and/or developments in federal, state, local accounting laws, and university policies and procedures.
  • Grants and contracts administration, supervision, and assessment.
  • Project management principles, practices, techniques, and tools
  • Project funding analysis and distribution.
  • Billing processes and procedures.
  • Reports, statistics, and documents associated with contracts and grants.
  • Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Program coordination and supervision.
  • Grant funding policies and procedures and applicable local, state, federal, and university regulations.
  • Federal, state and/or community funding sources and mechanisms.
  • Faculty and/or staff hiring procedures

Skills and Abilities to:

  • Interpret policies and regulations.
  • Analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Communicate with University, state, federal, and outside public resources.
  • Assist Manager with examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Perform complex tasks and to prioritize multiple projects.
  • Manage databases.
  • Identify and resolve problems with respect to contracts and grants assigned to projects.
  • Develop short- and long-range goals for the department.
  • Prepare budgets and monitor expenditures.
  • Manage and supervise files.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Maintain concise and complete records.
  • Analyze budgetary line items for compliance with budget guidelines.
  • Organize and coordinate multiple tasks and projects.
  • Provide technical advice and information to faculty and staff in area of expertise.
  • Assist Manager with administrative/procedural decisions and judgments, as directed.
  • Foster a cooperative work environment.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

Characteristc Duties and Responsibilities

Essential Functions:

Organize, assign and review work of support staff to meet reporting and auditing requirements; supervise support staff, as assigned.

Final responsibility for delinquent receivables, audit schedule, and annual statistical summary. 

Identify projects as federal, federal pass-through or non-federal; assign budget ID, fund and organization, indirect cost rate and budget amount to sponsored projects; and an internal document is created with all required fields and the information is deciphered form the award documents.

Perform as the resource person on the PeopleSoft upgrade team to determine system needs for sponsored projects; attend meetings as required; inform other team members and consultants of business processes and perform testing and document results; assist with problem resolution during testing and implementation.

Inform Manager and Sponsored Programs staff of upgrade developments and discuss potential changes due to the upgrade; provide final design of the PeopleSoft interface between Sponsored Programs and UW general accounting.

Prepare and document the federal pass-through funds for the annual audit; coordinate information with the auditors; ensure subcontracts have the required federal information included on the awards and follow-up with agencies to request information when not included.

Manage sponsored projects by preparing monthly, quarterly and annual financial and accounting reports and request funds for sponsored projects by awarding agency required deadlines, which vary from sponsor to sponsor.

Determine that expenses on subcontract invoices fall within the subcontract guidelines, i.e., dates, budgeted expenses, IC rate; forward to appropriate department for payment and follow-up on delinquent payments.

Serve as contact for subcontract agency for invoice requirements or payment questions.

Resolve financial computer system (Pistol) errors associated with accounts payable, journal entries, IDRs and automatic charges, such as copier, telecom and postal charges; research and analyze data in the financial (Pistol) system to determine what is cause of problem and find a resolution for this problem.

Manage collection of accounts receivable by contacting agencies with invoices that are delinquent by 60 days or more; resolve issues by determining whether the University has further requirements or if the invoices need to be resubmitted; and maintain log of all contacts and follow up in a timely manner.

Notify departments of projects ending within 60 days; inform them of balances remaining in the budget, cost share to be documented or other project requirements; and follow-up with departments until the project can be closed.

Responsible for the development of the annual statistical summary of external awards to include sponsoring agency, college, department, PI and amount of award; and update the expired list of awards; research what is required to close each project and maintain the information on the list.

Supplemental Functions:

Approve tuition payments made on sponsored projects.

Serve as backup for payroll approvals.

Follow-up on delinquent cost share.

Perform additional special projects, as assigned.

Working Conditions:

No major sources of discomfort; standard work environment. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

Share This Page:

1000 E. University Ave. Laramie, WY 82071
UW Operators (307) 766-1121 | Contact Us | Download Adobe Reader

Twitter Icon Youtube Icon Instagram Icon Vimeo Icon Facebook Icon

Accreditation | Emergency Preparedness | Employment at UW | Gainfull Employment | Privacy Policy | Accessibility Accessibility information icon