Employees Human Resources – Classification Compensation
This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Assistant Manager, University Procurement Services
Reports to: Designated Supervisor
UW Job Code: 3080
UW Job Family: 31
SOC Code: 11-3061
Pay Grade: 22
Date: July 01, 2008
Assists in the management of the operational, financial, and personnel functions of the University Procurement Services and Shipping and Receiving Departments.
Education: Bachelor's Degree
Experience: 2 years work-related experience
Knowledge, Skills, and Abilities
- Federal, state and University regulations concerning purchasing, shipping and receiving.
- Bid document preparation and layout standards.
- Reason for Purchase (RFP) processes, procedures, and guidelines.
- Specialized equipment, materials, and supplies for designated area of authority.
- Contracting processes and associated local, state, federal and other regulations.
- Computerized accounting systems.
- Budgeting processes and procedures.
- Problem/conflict resolution practices and methods.
- Financial and accounting principles and procedures as related to purchasing services.
- Accounts payable practices and procedures.
- Organizational structure, workflow, and operating procedures.
- Customer service standards and procedures.
- Financial/business analysis techniques.
- Contract law.
- Faculty and/or staff hiring procedures.
Skills and Abilities to:
- Effectively communicate, both orally and in writing.
- Interpret and analyze financial documents.
- Maintain and organize accurate and detailed records.
- Review invoices, bills, etc. for accuracy and completeness.
- Supervise and train designated staff, including organizing, prioritizing, and scheduling work assignments.
- Use personal computers and related software applications.
- Perform complex tasks and to prioritize multiple projects.
- Foster a cooperative work environment.
- Use independent judgment and manage and impart confidential information.
- Work effectively with a wide range of constituencies in a diverse community.
- Negotiate effectively.
- Resolve customer complaints and concerns.
- Evaluate procurement bids in accordance with established criteria.
- Organize resources and establish priorities.
- Prepare formal procurement solicitations in compliance with University business policies and state regulations.
- Make administrative/procedural decisions and judgments.
- Prepare bids, requests for quotes, and proposals in compliance with University business policies and state regulations.
- Develop, plan, and implement short- and long-range goals.
- Assess contract compliance and product/service quality.
- Develop and maintain record keeping systems and procedures.
Characteristc Duties and Responsibilities
Hire, train, supervise, and evaluate designated support staff.
Assist in the preparation of budget recommendations for the University Procurement Services and Shipping and Receiving Departments.
Provide senior-level expertise on special purchasing projects; initiate bid specifications for technical or specialized equipment, material, and supplies; open award bids and/or contracts; monitor contract compliance.
Establish and develop effective relationships with vendors and suppliers.
Manage the Request for Proposal (RFP) process, including the management of RFP documents, advising departments, evaluating and reviewing potential vendors, and facilitating contract negotiations.
Negotiate solutions to complex procurement and shipping problems, seeking a win-win solution.
Assist departments in establishing product specifications and prepare bidding procedures.
Keep abreast of federal and state purchasing regulations.
Perform duties of support staff when necessary.
No major sources of discomfort, standard office environment; occasional travel may be required.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.