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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Assistant Supervisor, Accounts Payable

Reports to: Designated Supervisor

UW Job Code: 3827

UW Job Family: 33

SOC Code: 43-1011

Pay Grade: 19

Date: July 01, 2006

Job Purpose:

Assists with supervising the operational, financial and personnel functions and responsibilities of Accounts Payable; supervises and performs check cycle functions; assists in processing checks, balancing daily reports, and solving and correcting errors. 

Minimum Qualifications


Vocational School, On-the-Job Experience, or Associate's Degree


1 year work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Accounting principles, standards, laws, financial reporting, and computerized accounting.
  • UniRegs including travel regulations and policies.
  • Spreadsheet, database and word processing software, preferably Excel, Access, and Word in networked environment.
  • Modern procedures of financial bookkeeping and data processing methods used in payment preparation.
  • Modern office procedures and practices, including record keeping and data security methods and techniques.
  • Automated accounting system used in the work area.
  • Techniques used in locating errors.
  • Basic principles of public administration, governmental accounting and budgeting.
  • Principles and practices of effective supervision, including training and evaluation.
  • Policies and procedures related to processing accounts payable, purchasing and contract administration in a large organization.
  • Federal and State laws and reporting requirements affecting the administration of public contracts.
  • Business math including fractions, decimals, percentages and ratios.

Skills and Abilities to:

  • Maintain accurate and detailed financial records.
  • Interpret and analyze financial documents.
  • Accurately operate a calculator.
  • Analyze several pieces of information and draw valid conclusions.
  • Train and direct the work of others.
  • Be discreet and maintain confidential information.
  • Understand and assist in the preparation of financial statements and reports.
  • Set up and maintain accounting files, payment tracking and monitoring systems, ledgers and journals.
  • Perform detailed work with speed and accuracy.
  • Organize and prioritize a diverse and heavy workload consisting of many detailed, separate procedures and deadlines.
  • Set up and use automated accounting systems.
  • Analyze operational and administrative problems and recommend and implement an effective course of action.
  • Understand, apply and explain relevant laws and regulations.
  • Establish and maintain effective work relationships.
  • Plan, assign, supervise and evaluate the work of subordinates.
  • Communicate effectively, both orally and in writing.
  • Meet regular, externally imposed deadlines.

Characteristc Duties and Responsibilities

Essential Functions:

Monitor all phases of accounts payable, assist with the workload, assist with supervision of staff, and help resolve staff scheduling and staff or work-related problems.

Balance and process check cycles to computer printouts; oversee daily entries for payroll, travel, special vouchers, student payments, and the like.

Review vouchers for completeness and accuracy.

Maintain and review IDR log daily for errors; remove, change and add encumbrances.

Coordinate the transmission of state vouchers to the State Auditor's Office. 

Maintain daily log of hand typed checks, voids, and disbursements. 

Supplemental Functions:

Assist in matching distribution and mailing of checks.

Assist departments in resolving problems with the voucher system. 

Supervise and assist with auditing and reviewing vendor mail; resolve problems or provide information and procedural instructions.

Assume responsibilities of Supervisor, Accounts Payable in his/her absence. 

Working Conditions:

No major sources of discomfort, standard office environment. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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