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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Assistant to the Associate Vice President/Diversity/EEO

Reports to: Designated Supervisor

UW Job Code: 3798

UW Job Family: 32

SOC Code: 43-6011

Pay Grade: 20

Date: May 01, 2008

Job Purpose:

Provides, under limited supervision, high level support for the office of an Associate Vice President and project leadership, as assigned; assists with the operational, financial and personnel functions of the assigned area; assists with complex projects and has independent authority for problem resolution, as directed, requiring the use of discretion and independent judgment, originality, and the application of management and human relations skills.

Minimum Qualifications

Education:

Bachelor's Degree

Experience:

2 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Diversity issues, especially in a higher education setting.
  • Communication methods and techniques.
  • Scheduling techniques.
  • Office management principles and practices.
  • Procurement methods and practices.
  • Inventory methods and practices.
  • Computer applications used in the area, such as Microsoft programs (Word, Excel, Access, Outlook, Power Point).
  • Specific laws including, but not limited to the Anti-discrimination law, University Regulation 5 and University Regulation 44.
  • Applicable University regulations.
  • Project planning and time management.
  • Problem resolution and human relations methods and techniques.
  • Web page development, software and programs.
  • Records management methods and techniques.

Skills and Abilities to:

  • Create and deliver oral presentations to diverse groups (students, faculty and staff) on a variety of topics.
  • Show discretion, tact and diplomacy in handling extremely confidential and sensitive information.
  • Communicate effectively to individuals and groups.
  • Keep supervisor apprised of various issues or situations, as directed.
  • Maintain confidentiality on sensitive issues.
  • Use good judgment and solve problems effectively.
  • Set priorities, meet deadlines and manage project work effectively.
  • Perform basic, routine and advance records maintenance.
  • Create and/or edit basic, routine, and advanced written materials and documents including reports.
  • Use personal computer and associated software used in the assigned area.
  • Organize resources and establish priorities with supervisor.
  • Provide project leadership, as assigned.
  • Work within assigned project budget, goals and objectives; monitor project work; provide project status to supervisor regularly.
  • Work individually or as a team member and foster a cooperative work environment.
  • Oversee daily office operations.
  • Assist with review and development of new or modified policies applicable to area.
  • Have demonstrated history of success working independently and as part of a team.

Characteristc Duties and Responsibilities

Essential Functions:

Provides project leadership and conducts related research, provides information and planning support to the Associate Vice President on specific issues, such as diversity program priorities and issues.

Assists the Associate Vice President with the development of campus-wide diversity, including sexual harassment and civil rights and University Regulation 5 training and workshops.

At the direction of the Associate Vice President, performs intake and other duties as assigned related to the processing of complaints under University Regulation 5.

At the direction of the Associate Vice President, coordinates the development, initiation, administration and evaluation of a variety of diversity initiatives; makes referrals to appropriate internal and external resources regarding issues outside the domain of the diversity office.

Using formal and informal methods, obtains and provides feedback on awareness and acceptance of diversity across divisional and departmental lines.

Reviews and edits, as necessary, information prior to posting on the Diversity web page site.

Develops meeting notices and coordinates meeting and travel arrangements.

Supplemental Functions:

Performs records file management including setting up new files, pulling/refilling records, and appropriate purging, according to established standards; discuss records or any elements of concern regarding these records with supervisor.

May serve on committees, as directed.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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