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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Assistant to the Associate/Vice President

Reports to: Designated Supervisor

UW Job Code: 3799

UW Job Family: 32

SOC Code: 43-6011

Pay Grade: 21

Date: July 01, 2008

Job Purpose:

Provides, under very limited supervision, senior project leadership; provides office management for the operational, financial, personnel and planning functions of the Associate/ Vice President's office requiring the use of considerable independent judgment, originality, and application of management and human relations skills.

Minimum Qualifications


Bachelor's Degree


4 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Computer programs and software in use in the department or area.
  • Records maintenance.
  • Scheduling techniques.
  • Office management principles and practices.
  • Finance, accounting, budgeting, and cost control procedures.
  • Supplies, equipment, and/or services ordering and inventory control.
  • Organizational structure, workflow, and operating procedures.
  • University rules, procedures, budget management and planning.
  • Accounting procedures involving procurement, travel, and/or employment.
  • Project management principles, practices, techniques, and tools.
  • Human Resources concepts, practices, policies, and procedures.
  • Computerized information systems used in financial and/or accounting applications.
  • Basic, routine, and advanced laws, regulations, methods, and techniques in the area of specialty.
  • Structure, policies, and procedures of university faculty and/or staff governing bodies.
  • Current and emerging trends in technologies, techniques, issues, and approaches.
  • Development and implementation of symposia, conferences and meetings including speaker selection, marketing, and follow-up assessments.

Skills and Abilities to:

  • Perform basic, routine and advanced records maintenance.
  • Create, compose, and edit basic, routine and complex written materials.
  • Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
  • Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
  • Investigate, analyze information, draw conclusions, and make recommendations based on data or findings.
  • Analyze and solve basic, routine, and advanced problems.
  • Develop and maintain basic, routine and advanced record keeping systems and procedures.
  • Maintain calendars and schedule appointments.
  • Use a personal computer and associated software in use in the department or area.
  • Develop policies and procedures, and document same.
  • Interpret university policies and procedures.
  • Perform advanced research.
  • Organize resources and establish priorities.
  • Work as a team member and foster a cooperative work environment.
  • Organize resources and establish priorities.
  • Develop and work within project budget, goals and objectives.
  • Monitor project work.
  • Coordinate symposia, conferences and meetings, select speakers, market event and conduct follow-up assessments.

Characteristc Duties and Responsibilities

Essential Functions:

Provide senior project leadership, manage and coordinate assigned projects; independently provide office management and recommendations for the operational, financial, personnel and planning functions of the Associate/ Vice President's office; serve as mediator and resource with other University departments, external individuals and groups.  Ability to provide consultation and advisement to leadership.  May supervise support staff.

Research or respond to complicated and/or sensitive or confidential inquiries and situations; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation. 

Serve as point person for all out going communications.  Review and edit documents, perform public relations activities and departmental branding.  Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Greet visitors and determine whether they should be given access to specific individuals.  Provide assistance to visiting dignitaries including, but not limited to members of the Board of Trustees, State Legislators, Federal, State, County and City officials.

May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing, hotel or travel accommodations; conduct related follow-up assessments; may take and translate minutes.

Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures.

Initiate, manage and control designated planning or budgetary projects relative to the unit or program.  Has approval authority to sign in-lieu of the A/ VP up to an established amount.  Make travel arrangement.

Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate.

Supplemental Functions:

Serve on University or external committees representing supervisor's or program's position, as directed.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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