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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Associate Dean of Students

Reports to: Designated Supervisor

UW Job Code: 3074

UW Job Family: 34

SOC Code: 11-9033

Pay Grade: 26

Date: December 07, 2004

Job Purpose:

Serves as second-in-command to the Dean of Students. Responsible for strategic planning and staff development activities for the Office of Student Life and its programs. Serves as the students' ombudsperson and makes decisions, provides consultation and makes referrals to constituents. Responsible for the management of the Office of Multicultural Affairs, International Student Services and student centers.

Minimum Qualifications


Master's Degree


5 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • International student programming, local and national policies relating to international students and faculty, and related University policies.
  • Multicultural, international, women's and adult student needs and issues as a population.
  • Current recruitment and retention issues in higher education, particularly for special populations.
  • Budgeting, cost estimating, and fiscal management principles and procedures.
  • Assessment and data collection tools and procedures.
  • Student services development and implementation.
  • Management and supervision principles and practices.
  • The assessment of student outcomes for University programs.
  • Applicable University, state and federal regulations, policies and procedures.
  • Human resources concepts, practices, policies and procedures.
  • Student development theory and student personnel administration.
  • Student advocacy in ombudsperson work.
  • Organizational structure, workflow, and operating procedures.
  • Public relations, marketing and recruiting strategies.
  • Liability issues related to program services, and regulatory compliance.

Skills and Abilities to:

  • Secure, negotiate for and manage contracts, grants, and external funding.
  • Gather data, conduct program assessment, compile information, and prepare and present reports.
  • Provide budget management, planning, assessment, goals and strategies.
  • Make administrative/procedural decisions and judgments.
  • Supervise and train staff, including prioritizing, and scheduling work assignments.
  • Work and communicate effectively, both orally and in writing, with a wide range of constituencies in a diverse community.
  • Examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Organize and manage multiple project operations involving multiple and conflicting timelines.
  • Manage workflow in multiple units to meet divisional, and unit goals.
  • Read, understand, follow, enforce and interpret complex regulations, policies and procedures.
  • Maintain effective supervisory relationships.
  • Make effective decisions impacting projects.
  • Manage complex budgets including determining costs, allocations, expenditures and monitoring processes for multiple units with various types of budget sources.
  • Formulate short- and long-range goals and policy.
  • Develop and implement new strategies and procedures to meet the mission and goals of multiple units.
  • Work as a team member and foster a cooperative work environment.
  • Direct multi-unit professional and support staff.
  • Maintain confidential or highly sensitive information in accordance with regulatory requirements. 

Characteristic Duties and Responsibilities

Essential Functions:

Serve as the second-in-command to the Dean of Students and acts as an Appointing Authority in the Dean's absence for the Office of Student Life; assume full administrative responsibility for the Office of Student Life programs, personnel and fiscal resources during the Dean's absence. 

Direct strategic planning and staff development activities for the Office of Student Life and its programs.

Develop and deliver programs in support of the University's goals for internationalization and student and cultural diversity.

Direct the administrative, budgetary, personnel and operational functions of the Office of Multicultural Affairs, Multicultural Resources Center, Women's Center, Rainbow Resources Center, Multicultural Affairs Graduate Program, and SRAP and develop new programs.

Provide leadership, administration, and programming to meet the needs of multicultural and LGBT populations at the institutional, divisional, regional, state, local, tribal and national levels.

Direct the operations of the Office of International Student Services, including personnel, budget, programming, grievances resolution, and coordination with other international programs and staff on campus, and serve as the University's liaison to the National Student Exchange program.

Serve as the University's liaison on international student and visitor issues with federal agencies, including the Immigration and Naturalization Service, Department of Labor, State Department Representatives, the United States Information Agency, and the Federal Bureau of Investigation.

Serve as the students' ombudsperson and make decisions, provide consultation and referrals for students, parents, faculty, staff, attorneys, and other members of the public who contact the university and are in difficult or sensitive situations. 

Supplemental Functions:

Prepares budget reports/recommendations; participates in budget analyses and preparation and unit planning by establishing project goals and objectives.

Represent the Dean at university executive-level meetings and committees in his/her absence.

Some travel may be required.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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