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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Associate Director, Admissions

Reports to: Designated Supervisor

UW Job Code: 3709

UW Job Family: 34

SOC Code: 11-1021

Pay Grade: 24

Date: July 01, 2008

Job Purpose:

Assists the Associate Vice President for Enrollment Management/Director of Admissions with operational, financial, and personnel functions of the Admissions Office.

Minimum Qualifications


Bachelor's Degree


4 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Public relations techniques.
  • Current University regulations and applicable state and federal regulations.
  • University accounting/budget system.
  • Admissions standards.
  • Multicultural student recruiting.
  • Student recruitment and retention issues.
  • Transfer credit articulation agreements.
  • Laws, regulations, methods, and techniques in area of specialty.
  • Targeted recruitment principles, procedures, and resources.
  • Financial/business analysis techniques.
  • Staff hiring procedures.
  • Organizational structure, workflow, and operating processes.
  • Database development and maintenance.
  • Student orientation programming.
  • University student support services.
  • Office management, including supervision, personnel administration, and governing policies.
  • Student counseling techniques, procedures, and practices.
  • Budget development and management.

Skills and Abilities to:

  • Supervise and manage projects.
  • Solve problems.
  • Lead groups.
  • Work with student government, student organizations, and faculty/student committees.
  • Maintain accurate and detailed financial and personnel records.
  • Meet project deadlines, and manage multiple tasks with continual interruptions.
  • Database, publishing, spreadsheet, and web management skills.
  • Effectively communicate with others.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Budget preparation and fiscal management.
  • Identify and secure alternative funding/revenue sources.
  • Plan, develop, and implement marketing strategies and programs.
  • Foster a cooperative work environment.
  • Employee development and performance management skills.
  • Create, compose, and edit written materials.
  • Use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Make administrative and procedural decisions and judgments on sensitive, confidential issues.
  • Interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
  • Examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

Characteristc Duties and Responsibilities

Essential Functions:

Coordinate and manage Admissions Office processing efforts, including communication requirements and student database development and maintenance. 
Coordinate and manage year-round student orientation program for all students new to the University, including coordination with existing orientation programs developed by other departments.
Coordinate designated recruiting activities, both on and off campus, including overseeing the development of recruiting publications.
Monitor day-to-day operations of the Admissions Office, assist in developing admission policies, procedures and criteria; resolve problems when necessary; recommend changes to office policies and procedures.
Advise potential and enrolled students and provide information about the University; review admission procedures, discuss and make recommendations on residency requirements, transfer credits, etc.
Determine if freshman and/or transfer students may be admissible to the university under an exception to policy.
Develop budget recommendations for Admissions Office; monitor and make decisions regarding designated unit budget.

Supplemental Functions:

Act as appointing authority in absence of Associate Vice President for Enrollment Management/Director of Admissions.
Act as a member of UW Admissions Management Team that develops and implements recruiting strategy and goals.
Attend professional development meetings and participate on various University, regional and national committees.

Working Conditions:

No major sources of discomfort, standard office environment; occasional travel for training or conferences. Occasional travel.

Distinguishing Features:

Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence. 
Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.
In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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