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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Associate Director, Foundation

Reports to: Designated supervisor

UW Job Code: 3830

UW Job Family: 38

SOC Code: 11-3021

Pay Grade: 26

Date: November 01, 2008

Job Purpose:

Responsible for oversight of the Gift Processing and Information Services areas in the UW Foundation Financial Services Department; develop goals, objectives, and assessments; research, suggest and implement new technologies; collaborate and provide liaison role with UW Information Technology, coaching and mentoring assigned project staff; update and manage budgets; and act as Director as directed.

Minimum Qualifications


Bachelor's Degree


4 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Development information systems and database management.
  • Advanced research protocol, methods and techniques.
  • Organizational structure, workflow, and operating procedures, methods, and techniques.
  • Human resources practices, methods and theories.
  • Training, supervision, and performance evaluation methods and practices.
  • Employee professional development methods, coaching and mentoring techniques.
  • Effective communication methods, both orally and in writing.
  • Management principles and practices.
  • Budget development methods and techniques.
  • Multitasking, setting priorities, and meeting demanding and conflicting deadlines.
  • Multiple project and time management methods.
  • Computer, network systems and peripheral equipment operation methods and techniques.
  • Computer system(s), software, hardware, and programs related to donor gift processing such as the Advance system.
  • Applicable occupational hazards and safety precautions.
  • Problem solving and conflict resolution methods.
  • Effective decision making techniques and methods.
  • Applicable federal, state, and University rules and regulations.
  • Effective collaboration with peers, superiors, and information technology employees.

Skills and Abilities to:

  • High technical skills and proficiency.
  • Follow applicable federal, state, and University rules and regulations.
  • Communicate clearly, concisely and effectively, both orally and in writing.
  • Develop and implement goals and objectives for assigned areas.
  • Oversee effective information management and reporting.
  • Analyze computer equipment needs and provide equipment recommendations.
  • Liaison with University of Wyoming Information Technology.
  • Troubleshoot problems, provide conflict resolution, and make effective decisions.
  • Supervise, train, coach, and evaluate performance of assigned support staff.
  • Assist assigned staff with professional development.
  • Determine labor, equipment, and material project and forecasting costs.
  • Prioritize workload and setup work schedules to meet demands.
  • Be flexible and provide innovative project management.
  • Establish effective relationships with internal and external constituencies.
  • Excellent organizational and managerial competencies.
  • Manage projects to meet demanding and conflicting deadlines.
  • Read, understand, follow and enforce applicable safety procedures.
  • Maintain thorough and accurate records and reports.
  • Oversee safe operation of equipment and applicable safety rules.
  • Monitor and maintain quality standards.
  • Work as a team member and foster a cooperative work environment.

Characteristic Duties and Responsibilities

Essential Functions:

Responsible for oversight of the Gift Processing and Information Services areas in the UW Foundation Financial Services Department; develop goals, objectives, and assessments.

Analyze user needs and computer processing requirements related to the Advance donor database and reporting responsibilities.

Provide coordination and integration of computer systems and programs for the University of Wyoming Foundation.

Research, suggest and implement new technologies.

Collaborate and provide liaison role with UW Information Technology.

Provide coaching and mentoring to assigned project staff.

Manage time commitments and meet demanding and conflicting project deadlines.

Oversee annual budget(s); monitor expenditures to enable reliable operating decisions and forecasting of available funds.

Work collaboratively with Foundation Directors to achieve organizational goals.

Guarantee training and cross-training between functional units and staff.

Ensure technical and procedural documentation is created and maintained.

Hire, train, supervise, and evaluate assigned support staff..

Provide overall management of assigned areas in the Director's absence, as directed.

Working Conditions:

Indoor office environment. Exposed to hazards associated with computer equipment/systems.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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