This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Reports to: Designated Supervisor
UW Job Code: 3793
UW Job Family: 34
SOC Code: 11-1021
Pay Grade: 24
Date: July 01, 2008
Assists the Director with the operational, financial and personnel functions of the Wyoming Union. Designs, develops and implements comprehensive services and programs with either an operational focus on programs/services/facilities or a student activities/development focus. Serves as a central administrator for the Wyoming union building. Serves in authority of the Union in the absence of the Director.
Master's Degree in College Student Personnel, Counseling, Higher Education Administration, or human behavior related field
Specific to Associate Director of Operations:
Specific to Associate Director of Activities:
Act as Director, Wyoming Union in his/her absence.
Plan and manage the financial functions, activities and fiscal affairs for designated areas, including budget and revenue development; prepare reports and budget proposals, and monitor expenditures.
Participate in Wyoming Union policy development or revision, strategic planning, and decision-making; coordinate the development and operation of designated areas; develop operating plans and procedures for designated areas.
Administer human resource functions for designated areas within the Wyoming Union, including supervision, providing staff training and development, and assuring compliance with university, state and federal regulations and employment practices.
Direct, coordinate, or supervise major programming initiatives for the University, as assigned.
Act in an authority capacity in the absence of the Director, Wyoming Union.
Specific to Associate Director , Wyoming Union (Operations):
Supervise the operations of the Union Events Office, Information Desk/Box Office, Facilities and Custodial crews; Gardens and Billiards Hall, or other service areas. Develop operating procedures and plans; manage retail services and contracts; oversee building security; create, implement and maintain a comprehensive marketing plan for Wyoming Union services and programs.
Specific to Associate Director, Wyoming Union (Activities):
Manage the coordination and delivery of a comprehensive calendar of educational, recreational, cultural, developmental, and leadership programs for University of Wyoming students through the Campus Activities Center, Center for Volunteer Service, Student Activities Council, Concerts & Convocations, ASUW funded recognized student organizations and Wyoming Union Programming; develop and monitor event promotion; negotiate and monitor contracts.
Assess and evaluate programming and services needs and recommend enhancements, changes, or new programs; provide data and assessments on success of respective areas; write articles and papers.
Serve on department, division, or University committees, as assigned.
Assist with special projects as assigned.
Enhance customer relations through the Wyoming Union.
No major sources of discomfort, standard office environment; occasional travel for training or conferences. May require light lifting or moving of equipment, furniture, and boxes.
Associate Director: The Associate Director level acts with full-delegated authority as Director. As the Unit Administrator directs the operational, financial, and personnel functions of the unit including fiscal planning and management and strategic planning, hiring, firing, grievances and conflict resolutions, employee evaluations. The majority of support staff report directly to this level. The Associate Director level is the senior level and direct successor to the Unit's Appointing Authority in their absence.
Assistant Director: The Assistant Director assists the Unit Administrator with the operational, financial, and personnel functions of the unit or directs a specified entity within the unit.
In a Unit with both an Associate Director and Assistant Director level, the Associate Director level is the level with a much broader scope of responsibility and is called upon to "act as Director with full decision-making authority in their absence." In a Unit with only one level (either an Associate Director or an Assistant Director), whichever level is present may be called on to temporarily "act on behalf of Director in their absence, as directed."
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.