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Classification Description

Employees Human Resources – Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Associate Registrar

Reports to: Designated Supervisor

UW Job Code: 3742

UW Job Family: 34

SOC Code: 11-9033

Pay Grade: 24

Date: July 01, 2004

Job Purpose:

Provides direct assistance and advice to the Registrar regarding designated areas within Registration and Records; serves as Registrar as directed; assists with the operational, personnel, and financial functions within Registration and Records as assigned; and provides high quality customer assistance and senior project leadership on special projects, as directed.

Minimum Qualifications


Bachelor's Degree


3 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • University regulations and procedures.
  • Applicable state and federal laws.
  • Accreditation and certification requirements and standards.
  • Rules, regulations, and laws regarding student records.
  • Computerized student information systems.
  • Staff hiring procedures.
  • Academic standards governing student probation, suspension, and/or expulsion.
  • Budgeting, cost estimation, and fiscal management principles and procedures.
  • NCAA student-athlete academic eligibility requirements.
  • Planning and scheduling techniques.
  • Customer service standards and procedures.
  • Financial/business analysis techniques.
  • Student registration, academic, and residency requirements.
  • Database construction, management, and retrieval techniques.
  • Student exchange policies and procedures.
  • Records retention and /or destruction policies and procedures.
  • Records archiving and/or retrieval.
  • Organizational structure, workflow, and operating procedures.

Skills and Abilities to:

  • Manage time to meet project deadlines.
  • Analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Investigate and analyze information and to draw conclusions.
  • Provide technical advice and information to faculty, staff, and students.
  • Plan and evaluate programs.
  • Interpersonal and communication skills and ability to work effectively with a wide range of constituencies in a diverse community.
  • Manage databases.
  • Develop, plan, and implement short- and long-range goals.
  • Budget preparation and fiscal management.
  • Evaluate and edit the content, structure, and format of a range of written materials.
  • Foster a cooperative work environment.
  • Configuration and use of computerized database programs.
  • Employee development and performance management.
  • Maintain confidentiality of records and information.
  • Create, compose, and edit written materials.
  • Use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
  • Provide professional direction, guidance and counsel to a wide range of constituencies.

Characteristic Duties and Responsibilities

Essential Functions:

Provide direct assistance and advice to the Registrar regarding designated areas within Registration and Records.

Assist with the management of designated areas; ensure adherence to state, federal and University regulations and guidelines as appropriate for assigned areas; and assist with the development of new or modified policies and procedures for assigned areas.

Counsel students on academic, registration, and records problems for assigned areas; discuss problems with appropriate academic faculty or administrators and seek solutions within the framework of established policies and regulations.

Assist Registrar with projects including serving on committees or teams, providing project analyses and research, and preparing documents and reports.

Assist with or supervise the input/update of student data and academic records.

Supplemental Functions:

Provide leadership and set a high standard of professionalism for designated area by providing high quality customer services not only to students and the general public, but also to divisional and university staff.

Working Conditions:

No major sources of discomfort; standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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