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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Buyer Assistant, Bookstore

Reports to: Designated Supervisor

UW Job Code: 4204

UW Job Family: 42

SOC Code: 13-1022

Pay Grade: 17

Date: August 18, 2004

Job Purpose:

Assists with the administration of the University Bookstore's book or merchandise departments; serves as the University Bookstore's liaison with faculty, staff, public, and vendors as directed; and maintains an inventory.

Minimum Qualifications


High School Diploma or GED


2 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • University Bookstore policies and procedures.
  • Copyright laws.
  • Invoice and credit processing and book returns.
  • Customer service practices and techniques.
  • Financial and inventory control practices and procedures.
  • Policies and procedures relative to new/used textbook and merchandise procurement.
  • Shipping and receiving policies, procedures, and techniques.
  • Book signing event planning and coordination or seasonal and special promotions of merchandise.
  • New and current trends in area of specialty.
  • Research methods and problem resolution.
  • Staff/student training techniques.
  • Effective advertising and display techniques.
  • Relevant University, state and federal regulations, laws, and policies.
  • Purchasing techniques, processes, procedures, and regulations.
  • Record keeping methods.

Skills and Abilities to:

  • Effectively communicate.
  • Follow oral and written instructions.
  • Provide excellent customer service.
  • Work effectively with diverse populations.
  • Analyze purchasing requests/orders for compliance with institutional procedures.
  • Document work in progress.
  • Complete routine administrative paperwork.
  • Maintain records.
  • Resolve customer complaints and concerns.
  • Foster a cooperative work environment.
  • Supervise and train students and staff, including organizing, prioritizing, and scheduling work assignments.
  • Understand and implement relevant policies and procedures.
  • Review and follow budget and financial guidelines.
  • Research questions and make suggestions.

Characteristc Duties and Responsibilities

Essential Functions:

Type and file forms and correspondence; contact publishers and/or vendors via phone and mail to place orders, resolve problems with shipments and merchandise availability/status, and process invoices and returns.

Process invoices, credits, and incoming mail; receive, record and tabulate all necessary financial and inventory control information.

Provide customer service for designated area, research special order requests, and resolve problems.

Some positions may advise and assist faculty and staff on procedures/policies relative to new and used textbook procurement.

Some positions may monitor book shipments and resolve problems concerning textbook editions, out-of-stock notices, publication complications, and the like.

Assist with planning and assigning the work of support staff, train employees in store/department procedures and policies.

Assist in planning area layout and stock locations as required.

Receive and unpack merchandise, box and ship returns and off-campus orders.

Participate in University Bookstore inventories, as directed.

Some positions may develop, coordinate, and market book signings.

Some positions may process web and mail order requests.

Supplemental Functions:

May participate in buying trips to suppliers.

Merchandise stock through advertisements and displays.

Purchase books/merchandise at trade conventions and on buying trips from wholesalers, as directed.

Working Conditions:

No major sources of discomfort, standard office environment.

Distinguishing Features:

Buyer Assistant, Bookstore: Performs a variety of tasks, duties, and responsibilities supporting the Buying functions for the University Bookstore. Does not make independent judgments which may commit significant University resources. Provides assistant support to the Buyer, Bookstore or the Buyer, Textbooks. Provides customer service for a designated area of the University Bookstore. 

Buyer, Bookstore: Performs the limited purchasing function for a major area of the bookstore (Office Supplies, and General Merchandise), makes independent judgments, which commit a significant amount of University resources. Performs product research.

Buyer, Textbooks: Performs the limited purchasing function for all new and used textbooks, makes independent judgments, which commit a significant amount of University resources. Performs research for faculty and staff.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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