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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Buyer, Textbooks

Reports to: Designated Supervisor

UW Job Code: 3034

UW Job Family: 33

SOC Code: 13-1023

Pay Grade: 22

Date: July 01, 2008

Job Purpose:

Supervises and manages the textbook area under general supervision, including purchasing all textbooks, maintaining inventory of new and used textbooks, researching purchases, and maintaining record keeping system; resolves customer and vendor problems.

Minimum Qualifications


Bachelor's Degree in a related field


2 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Purchasing procedures.
  • Retail management principles and practices.
  • Staff hiring procedures.
  • Customer service standards and procedures.
  • Academic bookstore operations.
  • Trends and cycles in the sale of university course material.
  • Retail inventory control, gross margin analysis, and discounting principles.
  • Budgeting, cost estimating, and fiscal management principles and procedures.
  • Federal, state, and local regulations for the operation of a retail establishment.
  • Financial/business analysis techniques.
  • Procurement rules and regulations.
  • Textbook vendors and procurement procedures.
  • Retail floor merchandising and stock control procedures.
  • Purchase orders and related accounts payable documentation.  

Skills and Abilities to:

  • Effectively communicate, both orally and in writing.
  • Organize and maintain records.
  • Receive, stock, and deliver goods.
  • User computers, preferably in a PC, Windows-based operating environment.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Budget preparation and fiscal management.
  • Foster a cooperative work environment.
  • Develop and maintain record keeping systems and procedures.
  • Make administrative/procedural decisions and judgments.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Employee development and performance management.
  • Use independent judgment and to manage and impart information to a range of clientele and/or media sources.
  • Resolve customer complaints and concerns.
  • Organizing resources and establishing priorities.
  • Examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.

Characteristc Duties and Responsibilities

Essential Functions:

Supervise the textbook area; assess needs and future planning of area; purchase all new and used textbooks for all academic areas; maintain inventory and records.

Resolve customer and vendor problems in obtaining items or refusing orders, tracking shipments, meeting deadlines, and procuring special order items.

Properly price all textbooks.

Sell and process textbooks electronically.

Process invoices, credits; receive, record and tabulate all necessary financial and inventory control information.

Advise and assist faculty and staff on procedures/policies relative to new and used textbook procurement.

Supervise personnel, financial, and operational aspects of the textbook area.

Recommend procedural changes for area; assist in development and maintenance of operational guidelines for area.

Interpret policy and procedures to support staff and patrons.

Work with vendor representatives to secure advantageous pricing.

Supplemental Functions:

Recommend hiring, train, supervise and evaluate support staff; maintain scheduling of staff; provide and/or arrange for backup in areas as necessary.

Working Conditions:

Standard office environment; regular exposure to warehouse facility, subject to dirt, dust and temperature changes.

Distinguishing Features:

Buyer Assistant, Bookstore: Performs a variety of tasks, duties, and responsibilities supporting the Buying functions for the University Bookstore. Does not make independent judgments which may commit significant University resources. Provides assistive support to the Buyer, Bookstore or the Buyer, Textbooks. Provides customer service for a designated area of the University Bookstore. 

Buyer, Bookstore: Performs the limited purchasing function for a major area of the bookstore (Office Supplies, and General Merchandise), makes independent judgments, which commit a significant amount of University resources. Performs product research.

Buyer, Textbooks: Performs the limited purchasing function for all new and used textbooks, makes independent judgments, which commit a significant amount of University resources. Performs research for faculty and staff.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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