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Classification Description|Employees Human Resources – Classification Compensation

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Classification Compensation
Mark Bercheni, Manager
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.5606
Fax: 307.766.5607
Email: c-comp@uwyo.edu
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

This is a description of a staff position at the University of Wyoming not a job opening announcement. Look for current job openings at the following link: http://www.uwyo.edu/hr/hremployment/listjobs.html. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Buyer

Reports to: Designated Supervisor

UW Job Code: 3834

UW Job Family: 33

SOC Code: 11-3061

Pay Grade: 19

Date: July 01, 2004

Job Purpose:

Provides purchasing expertise to secure requested supplies, equipment and other materials for University departments.

Minimum Qualifications

Education:

Associate's Degree in Business Administration or a related field

Experience:

2 years work-related experience

Knowledge, Skills, and Abilities

Knowledge of:

  • Purchasing functions.
  • University accounting procedures.
  • Cost analysis techniques.
  • Contract law.
  • Research methods and techniques.
  • University policy interpretation and implementation regarding bid procedures.
  • Customer service methods, techniques and practices.
  • Dispute settlement methods and techniques.
  • Bid development based on research and provided information.
  • Contract monitoring, and awarding processes and procedures.
  • Travel requests and requisite forms and information for approval.
  • New products and developments in area of expertise.
  • Departmental needs in area of buying function.

Skills and Abilities to:

  • Write and prepare bids.
  • Investigate and analyze information and to draw conclusions.
  • Analyze purchasing requests/orders for compliance with institutional procedures and the Wyoming state procurement code.
  • Document work in progress.
  • Interpersonal skills and the ability to work effectively with a wide range of constituencies in a divers community.
  • Evaluate procurement bids in accordance with established criteria.
  • Prepare bids, request for quotes, and proposals in compliance with University business policies and the Wyoming procurement code.
  • Complete moderately complex administrative paperwork.
  • Maintain accurate and complete records.
  • Use independent judgment and to manage and impart confidential information.
  • Effectively negotiate.
  • Resolve customer complaints and concerns.
  • Analyze and solve problems.
  • Provide or arrange for training.
  • Communicate effectively, both orally and in writing.
  • Foster a cooperative work environment.

Characteristc Duties and Responsibilities

Essential Functions:

Develop and prepare bid specifications for requested materials and equipment based on information from trade journals, manufacturers' catalogs and sales representatives; open award bids and/or contracts; monitor contracts.

Follow up on bid specifications to complete orders; re-write bids, as necessary, or contact manufacturer.

Assist University personnel with gathering information about suppliers, manufacturers, and the like; interpret University policies and regulations concerning bid procedures.

Expedite orders for department(s) to ensure timely delivery; expedite payments for vendors/suppliers; settle disputes including unsatisfactory merchandise, shipping, and payment problems.

Supplemental Functions:

May approve departmental travel as directed; assist departments with travel vouchers, reimbursements, mode of travel, motel accommodations, and registration.

Research new product development for most effective and satisfactory merchandise.

May consult with departments in order to help develop a thorough analysis of scientific needs.

Working Conditions:

No major sources of discomfort, standard office environment.

Distinguishing Features:

Buyer: Performs a wide variety of Buying functions including; making independent judgments, which may commit a significant amount of resources for the University. Interprets University policies and regulations concerning bid procedures. Purchases a wide variety of products and commodities.

Buyer, Senior: Acts as a senior level authority for purchasing decisions. Acts as a liaison between the customer and vendor to facilitate the buying process. Purchasing functions pertain to technical research equipment or specialized equipment, materials and supplies, which require a high level of expertise and knowledge.

Buyer/Area Supervisor: Supervises an area of responsibility and performs the functions of a Buyer. Manages a significant level of inventory. Negotiates prices and contracts with vendors. Purchases a wide variety of products and commodities.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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