This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Coordinator, College Affairs
Reports to: Designated Supervisor
UW Job Code: 3796
UW Job Family: 34
SOC Code: 43-6011
Pay Grade: 22
Date: July 01, 2008
Provide administrative support to the Dean of a College; assist with directing the operational, financial, personnel and planning functions of a designated College.
Experience: 2 years work-related experience
Required Licensure, Certification, Registration, or Other Requirements:
Knowledge, Skills, and Abilities
- Communications methods and techniques.
- Short and long term goal setting and achievement strategies.
- Business practices, financial reporting, and cost projections.
- Computer programs and software in use in the department or area.
- Records maintenance processes and procedures.
- Scheduling techniques.
- Office management principles and practices.
- Finance, accounting, budgeting, and cost control procedures.
- Supplies, equipment, and/or services ordering and inventory control.
- Html, web page creation, and web site maintenance.
- Organizational structure, workflow, and operating procedures.
- University rules, procedures, budget management and planning.
- Commencement ceremony procedures, facilities, and equipment requirements.
- Accounting procedures involving procurement, travel, and/or employment.
- Project management principles, practices, techniques, and tools.
- Human resources concepts, practices, policies, and procedures.
- Structure, policies, and procedures of university faculty and/or staff governing bodies.
- Computerized information systems used in financial and/or accounting applications.
- Relevant University and college policies and procedures.
- Laws, regulations, methods, and techniques in the area of specialty
- Current and emerging trends in technologies, techniques, issues, and approaches.
- Development and implementation of symposia, conferences and meetings including speaker selection, marketing, and follow-up assessments.
Skills and Abilities to:
- Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
- Supervise and train others.
- Create, compose, and edit basic, routine and complex written materials.
- Communicate effectively both orally and in writing with a wide range of individuals and constituencies.
- Maintain effective supervisory relationships.
- Supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.
- Investigate, analyze information, draw conclusions, and make recommendations based on data or findings
- Analyze and solve conflicts and problems.
- Develop and maintain recordkeeping systems and procedures.
- Develop and maintain websites.
- Maintain calendars and schedule appointments.
- Use a personal computer and associated software in use in the department or area.
- Develop policies and procedures, and document same.
- Interpret federal, state, university, and departmental policies and procedures.
- Perform advanced research.
- Organize resources and establish priorities.
- Develop and work within project budget, goals and objectives.
- Monitor project work.
- Manage projects to meet multiple and conflicting project timelines.
- Provide project leadership.
- Coordinate symposia, conferences and meetings, select speakers, market event and conduct follow-up assessments.
- Design and conduct symposia, conferences and meetings, market event and conduct follow-up assessments.
- Work as a team member and foster a cooperative work environment.
Characteristc Duties and Responsibilities
Assist the Dean by researching complex problems, inquiries and situations and recommending alternative solutions; prepare detailed reports and documentation; serve as mediator or liaison with other University departments, external individuals and groups.
Serve as primary resource person for the Dean and/or College in interpreting University and College policies and procedures.
Assist the Dean with special projects, including researching, editing, planning, presenting results and providing project leadership.
Provide leadership in marketing and promoting the College programs in a variety of venues. Perform event planning, attend college events as required. Assist the Dean with directing the operational, financial, personnel and planning functions of a designated College.
Assist the Dean with strategic planning for the College; assist in the development of policy for the College; prepare related documentation as appropriate.
Participate as a member of the Dean's Cabinet; serve on University or external committees as a spokesperson for the Dean and/or College.
Liaison with College's business office on various policies and procedures.
May make recommendations for current expenditures and on-going budget planning for the College; may solicit and manage funds for research or related agreements.
May act as liaison to College development officers, donors, and/or University Foundation and perform stewardship activities as required. Maintain an excellent relationship with outside dignitaries and donors.
No major sources of discomfort, standard office environment.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.