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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Coordinator, Financial Services

Reports to: Designated Supervisor

UW Job Code: 3734

UW Job Family: 34

SOC Code: 11-1021

Pay Grade: 22

Date: July 01, 2008

Job Purpose:

Under limited supervision, coordinates the financial, operational, and business functions of the Controller's Office and Financial Services Department; provides assistance and consultation to the University Controller; manages the accounting function for the university's investment portfolio, Controller's Office funds and all resources of the Vice President of Administration; coordinates the annual university financial audit.

Minimum Qualifications


Bachelor's Degree in a related field


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Business concepts and requirements as applicable to a large academic or research facility.
  • Business research principles, processes, and techniques.
  • Project management principles, practices, techniques, and tools.
  • University accounting procedures involving procurement, travel, and/or employment.
  • Contracting process and associated local, state, federal, and other regulations.
  • Finance, accounting, budgeting, and cost control procedures.
  • Computerized information systems used in financial and/or accounting applications.
  • Cash management principles and/or procedures.
  • University and/or public auditing policies, standards, and procedures.
  • Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Accounts payable procedures and practices.
  • Interpret and analyze externally generated investment reports.
  • Perform complex accounting processes associated with investment and royalty income.
  • Amortization scheduling and loan development and processing.
  • Office management principles and procedures. 

Skills and Abilities to:

  • Interpret applicable University, state and federal policies, procedures, regulations and guidelines.
  • Communicate effectively, both orally and in writing.
  • Manage time and organize priorities.
  • Diffuse confrontational situations and work under stressful conditions.
  • Maintain confidential or highly sensitive information.
  • Maintain accurate and detailed financial records.
  • Take accurate and complete meeting minutes.
  • Create, compose, and edit written materials.
  • Use spreadsheet, relational database, and word processing software.
  • Process computer data and to format and generate reports.
  • Develop financial plans and manage resources.
  • Exam and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
  • Develop, plan, and implement short- and long-range goals.
  • Foster a cooperative work environment.
  • Prepare budgets and manage fiscal responsibilities.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Analyze and solve problems.
  • Organize and coordinate special events and meetings. 

Characteristc Duties and Responsibilities

Essential Functions:

Coordinate the personnel, financial, and development functions of the Division of Financial Services and the Controller's Office.

Respond to difficult or sensitive situations; assess, organize and seek resolution for concerns, requests and/or problems related to the Division.

Implement and direct projects, programs and initiatives as designated to meet situational or ongoing needs of the Division and/or University.

Analyze externally managed investment portfolios and perform all associated accounting functions.

Coordinate the annual university financial audit.

Prepare budget recommendations; monitor and control expenditures for the Office of the University Controller and the Office of the Vice President of Administration. 

Serve as resource for the Division in interpreting policies and procedures. 

Coordinate the operation of the PISTOL system; provide training and assistance for all aspects. 

Administer administrative loan program for the Vice President of Administration. 

Conduct special projects as directed.

Supplemental Functions:

Assist with the development of policies, procedures, and methods of operations.

Provide computer/hard copy budget analysis and cost projections.

Serve on University committees as appropriate or directed. 

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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