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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Coordinator, Fine Arts Programs

Reports to: Designated Supervisor

UW Job Code: 3790

UW Job Family: 3D

SOC Code: 25-4012

Pay Grade: 21

Date: July 01, 2004

Job Purpose:

Administers and coordinates on and off campus fine arts events and special programs; may write contracts and grants for program/operational funding; assist with university student recruitment. 

Minimum Qualifications


Bachelor's Degree


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Event planning principles, requirements, procedures, and available resources.
  • University public/event facilities, technology, and equipment.
  • Public institution purchasing principles, procedures, regulations, and standards.
  • Finance, accounting, budgeting, and cost control procedures.
  • Marketing principles, concepts, and methodologies.
  • Advertising principles, strategies and techniques.
  • Communication principles, media, and marketing techniques.
  • Advertising requirements pertaining to a range of media.
  • Grant research and proposal development.
  • Program development, needs assessments, and program management.
  • Program/event/conference requirements including room assignments, registration, and special equipment or other setups.
  • Agencies and organizations promoting fine arts in Wyoming.
  • Student recruitment and retention issues.

Skills and Abilities to:

  • Analyze and interpret financial data and prepare financial reports, statements and/or projections.
  • Investigate and analyze information and to draw conclusions.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Perform complex tasks and to prioritize multiple projects.
  • Make administrative/procedural decisions and judgments.
  • Develop, plan, and implement short- and long-range goals.
  • Negotiate and manage contractual arrangements.
  • Organizing resources and establishing priorities.
  • Gather and analyze statistical data and generate reports.
  • Create, compose, and edit written materials.
  • Develop and implement comprehensive marketing goals, strategies, and plans.
  • Coordinate multiple components of catering/conferences/events/programs including equipment, space, set-ups, and labor.
  • Effectively coordinate and maintain excellent public relations.
  • Meet deadlines under stressful conditions.
  • Work evenings, Saturdays and Sundays or when events are scheduled.
  • Present effectively to individuals, and small and large groups.
  • Interact with students, faculty, and/or staff in a team environment.

Characteristc Duties and Responsibilities

Essential Functions:

Manage on-campus fine arts events including publicity, ticket sales, program budgets, contracts, grants and physical arrangements.

Arrange Fine Arts Programs and exhibits off-campus in conjunction with faculty members in the University's Fine Arts Division.

Facilitate workshops, demonstrations and performances by University faculty, students and outside performers on campus and in schools (K-12) and Community Colleges; coordinate summer conferences.

Maintain contact with organizations and agencies that support fine arts programs in Wyoming.

Develop and write grant proposals; assist in training and supervising grant writing by support staff; may assist with fundraising events.

Promote fine arts programs, brought to the campus by the Cultural Programs Office and the Department of Theatre and Dance as well as other entities, throughout the State and region.

Assist with university student recruitment efforts. 

Supplemental Functions:

Plan budgets for fine arts outreach activities and fine arts programs.

Working Conditions:

No major sources of discomfort, standard office environment; occasional travel throughout the state and region required.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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