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Classification Compensation

Campus: 139 Wyoming Hall

Mail: Dept 3422

1000 E University Ave

Laramie, WY 82071-2000

Phone: 307.766.2377

Fax: 307.766.5607


Office Hours

Regular: 8:00am - 5:00pm

Summer: 7:30am - 4:30pm

Monday - Friday

Human Resources Contact List

Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Coordinator, School of Energy Resources Outreach Program

Reports to: Designated Supervisor

UW Job Code: 3926

UW Job Family: 33

SOC Code: 43-6011

Pay Grade: 22

Date: July 01, 2010

Job Purpose:

Provides administrative and management leadership to implement and coordinate efforts for an effective Outreach Program for the School of Energy Resources. performs project development and sets project goals, provides project assessments and data analyses, budgeting, advertising, special projects and events management, and website management.

Minimum Qualifications


Bachelor's degree.


3 years related work-experience.

Required Licensure, Certification, Registration, or Other Requirements:

Valid driver's license.

Knowledge, Skills, and Abilities

Knowledge of:


  • Public relations and communication principles, methods and techniques.
  • Project planning, leadership, and project supervision theory, methods and practices.
  • Assessment and data analysis techniques, methods and practices.
  • Applicable University, federal and state rules and regulations.
  • University and community outreach entities and support organizations.
  • Request for proposal techniques and methods.
  • Budgeting and accounting principles, methods and procedures.
  • Writing and editing theory, practices and techniques.
  • Special events planning methods and techniques.
  • Computer applications used in area.
  • Web site development and management techniques.
  • Outreach program initiatives and goal setting techniques.
  • Organizational methods and techniques.
  • Supervisory and training methods and techniques.
  • Multi-media advertising and marketing techniques and methods.

Skills and Abilities to:

  • Strong interpersonal skills to communicate and work effectively with diverse community and distinguished national and international members of the energy sector.
  • Develop, coordinate and manage the School of Energy Resources Outreach Program, including statewide outreach projects.
  • Use strong analytical and critical thinking skills and analyze, summarize and effectively present information for the Outreach Program.
  • Manage and maintain Request for Proposals.
  • Organize resources and establish priorities.
  • Use advanced computer and software applications in use in area, including database and web applications.
  • Maintain strict confidentiality.
  • Solve general and complicated problems.
  • Understand, interpret and implement University and funding agency policies and procedures.
  • Plan, organize, coordinate and supervise complex project work, from inception through completion of project work, establishing goals and objectives.
  • Communicate effectively and diplomatically, both orally and in written format.
  • Supervise and train assigned employees.
  • Organize and promote special events for the School of Energy's Outreach Program.
  • Plan, organize, and coordinate media advertising and promotional events.
  • Budget management and accounting for Outreach Program efforts.
  • Work as a team member and foster a cooperative team environment.

Characteristc Duties and Responsibilities

Essential Functions:

Develop, coordinate, manage and implement complex projects designated for the development of  SER Outreach events which include energy related conferences, symposia, workshops, SER Distinguished Speaker Series, and Energy Academies. 

Develop specific outreach goals for implementation and development which may include joint projects with other UW Colleges and organizations, industry, and educational partners.

Create and publish communications to develop and enhance outreach partnerships in the energy sector. 

Create and update outreach project budgets, including the  approval of  expenditures with each outreach project. 

Assess each project outcome and create an analysis; maintain a  database for prior outreach projects to  make projections for  future Outreach plans.

Independently manage and lead coordinated energy outreach efforts and communications within the Research Centers of Excellence, including EORI and the Institute for Carbon Management.

Manage internal and external messaging continuity within SER; create and establish correspondence with regular updates on the School of Energy Resources' activities with partners and other constituencies.

Manage, coordinate and lead annual Graduate Assistant Symposium.

Create and assemble Annual Report within SER structure.

Plan and coordinate quarterly/monthly Energy Resource Council (ERC) board meetings, including meeting arrangements, scheduling council members' travel arrangements, and creating pre-meeting and post-meeting  documents.

Organize and coordinate the request for Clean Coal proposals for the State of Wyoming Clean Coal Task Force; issue the Clean Coal Request for Proposals, register proprietary documents, coordinate outside reviewers from industry,  disseminate reviews to the Clean Coal Task Force, (CCTF) and issue letters for grant awards. 

Request and assemble clean coal status reports for all clean coal projects for granting agency yearly report. 

Represent the University of Wyoming and the School of Energy Resources at energy-related trade shows, meetings, and other projects, including promoting the University and the School within the energy sector.

Manage purchase of promotional items for the School of Energy Resources.

Supplemental Functions:

Perform other special projects and duties, as assigned.

Working Conditions:

Routine office working conditions.  Regular in-state and out-of-state travel to special events; exposed to regular repetitive hand movement for computer usage, and exposed regularly to computer video terminal display.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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