Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Coordinator, Senior, Student Advising

Reports to: Designated Supervisor

UW Job Code: 3038

UW Job Family: 35

SOC Code: 21-1012

Pay Grade: 21

Date: July 01, 2010

Job Purpose:

At the college level, independently coordinate and administer career and/or academic advising functions for University of Wyoming students.

Minimum Qualifications

Education:

Experience:

Required Licensure, Certification, Registration, or Other Requirements:

• Some positions may require a Wyoming State Counselor License. 

Knowledge, Skills, and Abilities

Knowledge of:

• University curriculum and academic policies and procedures related to academic processes and designated college.
• Student recruitment and retention issues.
• Academic and career advisement procedures.
• Communication methods and techniques.
• Applicable federal, state, and local rules and regulations.
• University policies and procedures.
• Time management principles and practices.
• Project management principles, practices, techniques and tools.
• Academic standards governing probation, suspension, and/or expulsion.
• Public relations, marketing or job recruitment strategies.
• Assess faculty, department head, student, and other constituent needs in order to make appropriate referrals.
• Student orientation programming.
• Event planning and coordination.
• On-line resources for academic and career information.
• Project goal-setting, coordination, management, and assessment.
• Applicable legislation, standards, policies and procedures within specialty area.
• Various sources and procedures for obtaining student financial aid.
• University programs of study, services and resources.
• Database development, manipulation, maintenance, and reports creation.
• Research methods, processes, and procedures.
• Applicable University student forms.
• Student therapy and psychological assessment tools and methods.
• Equal opportunity and affirmative action programs.
• University academic course development, planning, and teaching.
• Computerized information systems used in career and education advising applications.
• Problem solving and academic performance improvement techniques and processes.
• Assessment tools.
• Admissions standards.
• Applicable computer formats, systems, and software in use in area of specialty.
• Website development and maintenance.

Skills and Abilities to:

• Ability to interview and advise students.
• Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Manage time and establish priorities.
• Evaluate and analyze program related information.
• Analyze course prerequisites, certification, and/or curriculum/graduation requirements.
• Train staff.
• Manage projects to meet multiple and potentially conflicting timelines.
• Independent decision making.
• Investigate and analyze information and draw conclusions.
• Develop, plan, and implement short- and long-range goals.
• Work effectively with a variety of populations in a diverse community.
• Communicate effectively, both orally and in writing.
• Foster a cooperative work environment.
• Create, compose, and edit written materials.
• Use personal computers and related software applications.
• Maintain concise and thorough records.
• Maintain confidentiality.
• Effectively counsel students with academic and/or career difficulties.
• Develop and deliver presentations.
• Analyze and solve problems.
• Examine and reengineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
• Oversee, review, and evaluate student admissions screening processes.

Characteristc Duties and Responsibilities

Essential Functions:

At the college level, independently provide academic, personal, and/or career advising to students. 

Interpret and administer University policies and procedures related to academic and/or career processes. 

Some positions may provide information to student organizations, classes, parents and others through workshops, orientations, and other formats.

Some positions may assist with the assignment of faculty advisors; conduct advisement training seminars for faculty advisors. 

Some positions advise undeclared, probationary, conditionally admitted, suspended, or reinstated students to help identify and overcome their academic difficulties; conduct follow-up sessions. 

Responsible for review and approval of student forms, as directed; evaluate transcripts and perform degree checks, as directed. 

Write, edit or select informational materials for assigned program.

Provide instruction in the use of on-line resources for academic and career information; explain University of Wyoming programs of study and resources.

Provide solutions to complex problems; deal with difficult situations and people.

Supplemental Functions:

Some positions may coordinate sections of the University Studies course; plan and teach one section of this course annually. 

Some positions may keep up to date on University and College policies and regulations pertaining to degree requirements.  

Assist with special projects, as directed. 

May maintain website.

Working Conditions:

No major sources of discomfort, standard office environment.

Distinguishing Features:

Credentials Analyst/Academic Advisor: under limited supervision evaluates academic records of University of Wyoming students to validate college course credits.  Provides academic advising, as directed.  Provides routine answers to advising questions.  Typically has limited authority for independent judgment and decision making. 

Coordinator, Student Advising: under very limited supervision coordinates and provides career and/or academic advising functions within assigned department for University of Wyoming students.  This level is typically responsible for advisement to students with academic and/or career challenges.  Provides assistance with program goals and objectives, as directed.

Coordinator, Senior, Student Advising: at the college level, independently coordinates and provides career and/or academic advising functions for University of Wyoming students.  Typically responsible for review and approval of student forms, providing information through workshops and orientations, writing and updating informational materials for the college, and advisement to students with academic and/or career challenges.

Manager, Student Advising: independently manages the operational, financial, and personnel functions for a designated college.  Manages, coordinates, develops and implements a comprehensive advising program for University of Wyoming Students. 

Assistant Director, Center for Advising and Career Services: assists the Director in the administration of the Center for Advising and Career Services.  Acts on behalf of the Director.  Develops and administers department goals and objectives relating directly to academic and career advising of students.  

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.