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Classification Description

Employees Human Resources - Classification Compensation

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Coordinator, Sponsored Programs Administration

Reports to: Designated Supervisor

UW Job Code: 3515

UW Job Family: 32

SOC Code: 13-2011

Pay Grade: 22

Date: December 01, 2008

Job Purpose:

Administers sponsored projects awarded to the University of Wyoming from external sources, as well as internal UW funded projects, according to the agency regulations and policies and comply with University of Wyoming policies and procedures; operates under many complex layers of regulations, including the Office of Management and Budget Circulars (A-21, A110, and A-133), as well as Sponsor policies and procedures, and the State of Wyoming and University of Wyoming rules and regulations.

Minimum Qualifications


Bachelor's Degree


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Basic, advanced, and expert level of accounting theory, principles and practices.
  • University, federal, state, and sponsored agencies' policies, regulations and procedures.
  • Business practices and financial reporting methods and techniques.
  • Basic, advanced and expert mathematical calculations and theory.
  • Basic and advanced computer applications and computerized accounting systems.
  • Records and time management principles and practices.
  • Basic and advanced auditing policies, standards and procedures.
  • Cash handling policies and procedures.
  • Project supervision and training methods and techniques.
  • Effective communication methods, both written and orally.
  • Problem-solving methods and techniques. 

Skills and Abilities to:

  • Provide expert level Research Administration consulting and advice.
  • Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability reporting and funding requirements.
  • Balance and reconcile budgets following accounting policies and procedures.
  • Effective, clear and concise communication, both orally and in writing with University, State, Federal and outside agencies.
  • Make decisions regarding authorization or rejection of expenditure/disbursement according to statutes, policies and budgetary limitations.
  • Prioritize work assignments, autonomously.
  • Meet multiple and demanding deadlines.
  • Use computer applications including spreadsheets, databases, graphs, charts and a computerized accounting system.
  • Prepare computerized financial reports and make projections.
  • Maintain and manage accurate accounting records.
  • Resolve accounting problems within accounting policies, rules and regulations.
  • Provide project supervision and train others on accounting practices and procedures.
  • Interact effectively with auditors.
  • Research information to attain answers and solve problems.
  • Work as a team member and foster a cooperative work environment.

Characteristic Duties and Responsibilities

Essential Functions:

Prepare monthly, quarterly, and annual financial reports as required by each agency for various contracts and sponsored projects.

Reconcile to the financial accounting system (PISTOL) budget balance and cash balance for each project.

Contact sponsors concerning accounts receivable that are sixty (60) days or older.

Motivate principal investigator regarding compliance with funding agency rules and regulations.

Ensure that reports are delivered according to required schedules.

Maintain compliance with auditor's demands to maintain copies of all agency deliverables in the Sponsored Programs' files.

May monitor all compliance on contracts and sponsored programs.

Communicate with the Principal Investigators and the Fiscal Managers regarding the project status.

Close projects in timely fashion and verify that all financial and closeout documents are submitted to the agencies per their various timelines.

Prepare electronic requests for funds and reports with independent judgment.

Draw-downs are completed three (3) times annually; draw funds for the Federal Formula Funds on a monthly basis.

Supplemental Functions:

Facilitate independent auditors and agency representatives in their examination of the sponsored programs' records.

Perform special projects, as directed.

May serve on University and/or external committees or task forces as necessary.

Attend conferences and workshops applicable to sponsored programs' administration.

Working Conditions:

Indoor/office environment. Position is subjected to computer video display hazards and repetitive hand movement hazards regularly.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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