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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Credentials Analyst-Academic Advisor

Reports to: Designated Supervisor

UW Job Code: 3866

UW Job Family: 35

SOC Code: 27-1012

Pay Grade: 20

Date: July 01, 2004

Job Purpose:

Evaluates academic records of University of Wyoming students to validate college course credits; provides academic advising, as directed.

Minimum Qualifications


Bachelor's Degree       


1 years of related progressively responsible work experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Post-Secondary class content.
  • Academic standards governing student probation, suspension, and/or expulsion.
  • Student recruitment and retention issues.
  • Organizational structure, workflow, and operating procedures.
  • Admissions standards.
  • Transfer credit processes, procedures, and requirements.
  • Academic advising processes, policies, and techniques.
  • Problem resolution.
  • Available University resources and programs.
  • Processes and regulations in dealing with undeclared, probationary, conditionally admitted, suspended, or reinstated students.
  • University curriculum and academic policies and procedures related to academic processes.
  • Applicable legislation, standards, policies and procedures within specialty area.
  • Database development, manipulation, maintenance, and reports creation.
  • University programs of study, services and resources.
  • Applicable University student forms.
  • On-line data entry to information systems.
  • Routine mathematical calculations.
  • Applicable computer formats, systems, and software in use in area of specialty.
  • Research methods, processes and procedures.
  • Degree checks and transcript evaluations.

Skills and Abilities to:

  • Manage and maintain records and databases.
  • Ability to interview and advise students.
  • Evaluate and analyze program related information.
  • Supervise and train staff, including organizing, prioritizing and scheduling work assignments.
  • Develop, plan, and implement short- and long-range goals. 
  • Keyboard information into information systems.
  • Make appropriate recommendations based on logical and justifiable reasoning.
  • Perform degree checks and transcript evaluations.
  • Analyze course prerequisites, certification, and/or curriculum/graduation requirements.
  • Evaluate student transcripts and/or records.
  • Analyze program requirements, university requirements, and/or curriculum/graduation requirements.
  • Communicate effectively, both orally and in writing.
  • Analyze and solve problems.
  • Manage time and establish priorities.
  • Work effectively with a variety of populations in a diverse community.
  • Foster a cooperative work environment.
  • Use personal computers and related software applications.
  • Oversee, review, and evaluate student admissions screening processes.
  • Maintain confidentiality.
  • Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
  • Effectively counsel students with academic difficulties.
  • Communicate effectively, both orally and in writing.
  • Multi-tasking.

Characteristc Duties and Responsibilities

Essential Functions:

Process and load all applications for admission using computers and software in area; review and update student information as new documents arrive.  Load application fee.

Evaluate and recalculate GPA for most transcripts, and all international students.

Determine the eligibility of students for for admission and load as appropriate.

Provide customer service to students and parents, as directed.

Maintain accurate records to assure that complete official academic records are on file.

Train and assist new employees, including student workers.  Provide double checks for accuracy and assist with necessary clean-up reports.

Meet with campus departments as necessary to evaluate and develop new processes when needed and serve as a resource.

Provide back up and assist with scanning, indexing, front-desk coverage, big mailings and data entry.

Supplemental Functions:

May travel to discuss questions with prospective transfer students.

May assist with graduation ceremonies, or special award/recognition events; occasional travel.

Working Conditions:

No major sources of discomfort, standard office environment.

Distinguishing Features:

Credentials Analyst/Academic Advisor:  under limited supervision evaluates academic records of University of Wyoming students to validate college course credits.  Provides academic advising, as directed.  Provides routine answers to advising questions.  Typically has limited authority for independent judgment and decision making.


Coordinator, Student Advising: under very limited supervision coordinates and provides career and/or academic advising functions within assigned department for University of Wyoming students.  This level is typically responsible for advisement to students with academic and/or career challenges.  Provides assistance with program goals and objectives, as directed.

Coordinator, Senior, Student Advising: at the college level, independently coordinates and provides career and/or academic advising functions for University of Wyoming students.  Typically responsible for review and approval of student forms, providing information through workshops and orientations, writing and updating informational materials for the college, and advisement to students with academic and/or career challenges.

Manager, Student Advising: independently manages the operational, financial, and personnel functions for a designated college.  Manages, coordinates, develops and implements a comprehensive advising program for University of Wyoming Students. 

Assistant Director, Center for Advising and Career Services: assists the Director in the administration of the Center for Advising and Career Services.  Acts on behalf of the Director.  Develops and administers department goals and objectives relating directly to academic and career advising of students.  

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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