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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Department Editor/Publishing Coordinator

Reports to: Designated Supervisor

UW Job Code: 3451

UW Job Family: 3D

SOC Code: 27-3041

Pay Grade: 21

Date: May 01, 2009

Job Purpose:

Coordinates publishing for department publications by formatting and preparing written and electronic publications and maintains department websites.

Minimum Qualifications


Bachelor's Degree


2 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Applicable University, state, and federal regulations.
  • Applicable departmental and college policies and procedures.
  • Advanced computer and software programs in use in area.
  • Web-based programming languages, platforms and browsers.
  • Communication skills, both verbal and written methods.
  • Billing and purchasing practices and methods.
  • Journalism including news/story development.
  • English grammar and sentence construction methods and techniques.
  • Interviewing methods.
  • E-marketing and e-publishing methods and current practices.
  • Page layout and planning concepts, methods and practices.
  • Editing techniques.
  • Cost estimate preparation methods.
  • Time management methods and techniques to meet demanding deadlines.
  • Organization, prioritization, and scheduling methods and techniques.
  • University and other print and graphic standards.

Skills and Abilities to:

  • Communicates effectively, orally and in writing.
  • Interviews subjects to write news articles and informational stories.
  • Evaluates and edits content, structure and format.
  • Performs as managing editor of a biannual scientific, peer-reviewed journal.
  • Prepares layout, format, and structure, including creating and editing setup of black and white and full-color digital images and documents for production.
  • Ensures timely and quality production to meet demanding publishing deadlines.
  • Performs billing procedure for subscriptions.
  • Works with advanced computer software/hardware for editing and publishing hard copy publications and e-marketing and e-publishing.
  • Tests and maintains web site applications on different browsers and platforms.
  • Analyzes web site problems and provides solutions.
  • Promotes e-marketing through web videos and web site optimization.
  • Works cooperatively with department computer technology team and faculty web committee.
  • Follows applicable state, federal, departmental, college, and University policies and procedures.
  • Works as a cooperative team member and works through teams and committees.

Characteristc Duties and Responsibilities

Essential Functions:

Managing editor for peer-reviewed scientific journal, "Rocky Mountain Geology".

Corresponds and works with authors from manuscript submittal to manuscript publishing stage.

Works with editorial team to coordinate responsibilities, ensuring timely and quality production of journal, which is also published electronically internationally.

Oversees printed and electronic production of journal.

Uses web-based management content system to carry out electronic updates of journal.

Creates, edits, and manipulates black and white and full color digital images and documents for production printing and electronic publishing.

Designs, develops and maintains websites, such as the Rocky Mountain Geology Bookstore and the department web sites.

Serves as a consultant on web methods, structure and support to faculty and staff.

Ensures that web sites function appropriately across different operating systems, such as Windows, Macintosh, UNIX, etc. and different browsers.

Uses e-marketing techniques including web videos and web site optimization methods.

Works cooperatively with department computer technology team and the faculty web committee.

Writes articles and promotional features promoting department public relations.

Designs, edits and lays out biannual departmental newsletter including writing articles and collecting stories.

Disseminates department news to University Media Relations and to the College.

Supplemental Functions:

Develops and maintains archiving procedures for publications.

Investigates costs and recommends optimum updates for software technology.

Makes purchases of hardware/software, as approved.

Stays current with industry changes in desktop publishing and web site technology for e-marketing and e-publishing.

Performs other duties, as assigned.

Working Conditions:

Routine office working conditions. Exposed to electrical and video display terminal exposure routinely; hand and eye coordination with repetitive hand movement; and must be able to lift up to 50 pounds on a rare basis.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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