This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Reports to: Designated Supervisor
UW Job Code: 3786
UW Job Family: 3D
SOC Code: 25-4013
Pay Grade: 23
Date: July 01, 2006
Manage, organize, and maintain the collections including managing records, forms, legal documents, contracts, files and retrieval system(s) associated with acquisitions, loans, gifts, de-accessions, cataloguing, packing, shipping, customs, inventory, insurance, and storage; oversee shipping arrangements; provide project supervision over special projects, as directed; appraise collection works and determine value in retaining works for collection purposes; discuss collection details and restrictions with donors; provide leadership; prepare initial legal documents for loans and gifts.
Manage permanent collection system(s), records and files including donor correspondence, warrantee and title forms, gift records, loan records, photographs, condition reports, publication and copyright records, location records, and pertinent documents and documentation for exhibition and conservation of collection works.
Manage, maintain and supervise data processing system(s) for maintaining collection information.
Supervise on-going projects, such as photographic records of permanent collections.
Responsible for inventory and proper protective storage as well as environmental monitoring including specialized chambers and different types of storage setups including continuous care of collections; monitor storage facility access.
Responsible for conservation and preservation of collection material; determine whether an outside conservator is required to preserve collection work.
Coordinate with other staff to expedite exhibition and usage of collections regularly, including several exhibitions for the Art Museum position with nine galleries (about 4,000 pieces of art work), and managing space allocation, exhibition, and usage for approximately 85,000 cubic feet of collections for the American Heritage position.
Prepare incoming and outgoing condition reports on collection works; prepare photographic records and reports of damaged collection pieces; handle damage disputes and take appropriate action for damaged work with artist or author, donors, carriers, customs, insurance as well as other collection or museum officials.
Coordinate and schedule traveling exhibitions or collection exhibitions and arrange shipping and receiving of exhibitions and individual items; deal with international and/or domestic carriers/ couriers, custom, museum, conservation, and repository agents.
Maintain proper insurance on permanent collections, objects on loan, and for traveling exhibitions.
Prepare initial legal contracts for loan and gift collections; maintain and verify legal documentation related to loan, gift, and use of the collection works and acknowledgments.
Plan, prepare, and administer department budget including monitoring expenditures.
Responsible for the determination of handling of collection items; assist in exhibition installations.
Follow protocol for handling and shipping hazardous materials when encountered with collection works.
Responsible for the emergency disaster plan.
May chair or participate on committees and task forces for assigned area.
May provide assistance, information and teaching aids for instruction classes and students.
Warehouse/storage/shop/museum and office environments; regular exposure to dust, occasional exposure to fumes, vapors, noise, chemical and mechanical hazards associated with conservation, shipping/receiving and storage of collection items; exposure to insect infestation; and occasional exposure to hazardous conditions such as mold.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.