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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Manager, Payroll

Reports to: Designated Supervisor

UW Job Code: 3746

UW Job Family: 31

SOC Code: 11-3031

Pay Grade: 26

Date: July 01, 2008

Job Purpose:

Manage the operational, personnel and financial activities of the Payroll Office.

Minimum Qualifications


Bachelor's Degree in Accounting, Business Administration, or a related field


5 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Computerized accounting and database systems.
  • University accounting/budget systems.
  • Trustee Regulations, University Regulations, and applicable federal and state rules and regulations.
  • All facets of payroll principles, methods, systems and procedures as applied to public institutions.
  • All relevant payroll, employment, and income tax laws, regulations and operating guidelines.
  • Financial/business analysis techniques.
  • Faculty and/or staff hiring procedures.
  • Project management principles, practices, techniques, and tools.
  • Payroll aspects of employee benefits policies, procedures, and reporting requirements.
  • High-volume payroll systems, processes and procedures.
  • Public institution personnel/payroll practices and procedures.
  • Mathematics.
  • Payroll documentation procedures and requirements.
  • General accounting principles.
  • Human resources and financial reporting systems.
  • Federal and state tax and retirement laws.
  • Procedures and standards for check processing in a public institution environment.

Skills and Abilities to:

  • Effectively communicate, both orally and in writing.
  • Manage time to meet demanding payroll deadlines.
  • Use personal computers and related software applications.
  • Examine and reengineer operations and procedures, formulate policy, and develop and implant new strategies and procedures.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Organizing resources and establishing priorities.
  • Develop, plan, and implement short- and long-range goals.
  • Process computer data and to format and generate reports.
  • Budget preparation and fiscal management.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.
  • Make procedural decisions and judgments involving sensitive and confidential issues under stressful conditions.
  • Develop and maintain recordkeeping systems and procedures.
  • Foster a cooperative work environment.
  • Utilize and manage automated payroll and human resources information systems.
  • Identify, analyze, and resolve complex, multifaceted payroll problems and developmental issues.
  • Provide accurate and efficient service under the stress of constant deadlines.
  • Use computer spreadsheet, database, and mainframe applications in a Windows environment.
  • Audit and maintain financial records.

Characteristc Duties and Responsibilities

Essential Functions:

Interpret Trustee regulations, University regulations, federal and state laws regarding payroll issues.

Manage the operational, personnel and financial activities of University payroll operations and functions.

Coordinate activities of personnel to meet payroll deadlines and reporting requirements; implement and monitor practices and procedures to comply with internal control procedures.

Provide the Special Assistant to the President for Legal Counsel confidential information related to employee/employer problem resolutions which requires knowledge regarding payroll issues.

Advise programmers on necessary modifications and maintenance to computer systems supporting payroll information; coordinate payroll functions with the Human Resources and Budget Offices.

Coordinate interface of payroll system with the Financial Records computer system(s); analyze computer output, identify errors and initiate corrective action.

Develop budgets and goals for designated unit annually and monitor expenditures. 

Serve as resource to individuals and departments; assist with identification and resolution of payroll problems. 

Supplemental Functions:

Serve as a liaison with auditors, outside agencies and organizations to make deposits, withdraw annuities and clarify tax regulations.

Develop procedures and mechanisms for exceptions to standard policies and procedures.

Conduct training seminars to assist and advise University personnel in the proper preparation of forms.

Working Conditions:

No major sources of discomfort, standard office environment.

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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