This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page.
The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.
Manager, Space Allocation
Reports to: Designated Supervisor
UW Job Code: 3921
UW Job Family: 31
SOC Code: 11-3011
Pay Grade: 23
Date: June 01, 2008
Manages the daily operational and personnel functions of assigned unit; interprets and applies University, state and federal regulations, policies and procedures; compiles and analyzes data; maintains an interactive database and building documentation; prepares reports and presentations; develops short- and long-range plans; functions as coach and partner with all University divisional and unit managers; and serves as Executive Secretary of the Space Allocation Committee.
Education: Bachelor's Degree in Architectural Engineering, Interior Design, Facilities Management, Business Administration, Educational Administration, or a related field
Experience: 3 years work-related experience
Required Licensure, Certification, Registration, or Other Requirements:
Knowledge, Skills, and Abilities
- Current University Regulations and applicable state, federal, and local regulations.
- Personal computers and word processing, database, and spreadsheet software.
- Office management and staff supervision.
- Report preparation, including web based reports that serve the University community.
- Policy development and revision.
- Short and long term goal setting and achievement strategies.
- University or human resources policies, processes and procedures.
- Staff training, development and performance management.
- Customer training, development and evaluation.
- Space allocation initiatives, procedures and leading reallocation and relocation of personnel, equipment and facilities.
- Space inventory classification in accordance with the U.S. Department of Education's Post Secondary Education Facilities Inventory and Classification.
- Higher education space management principles and practices.
- Data collection, interpretation, and analysis
- Organizational structure, workflow, and operating procedures.
- Basic, routine, and advanced database systems, procedures, and controls.
- Database backup and recovery.
- Basic, routine statistical sampling and survey methodology.
- Basic, routine, advanced customer relations/service standards, procedures, and development.
- Project and time management principles, practices, techniques, and tools.
- Reading and interpretation of building design and construction documents.
Skills and Abilities to:
- Resolve conflict.
- Resolve customer complaints and concerns.
- Solve, analyze and develop creative solutions to complex problems.
- Make administrative/procedural decisions and judgments.
- Supervise and train staff, including prioritizing, and scheduling work assignments.
- Employee development and performance management.
- Organizing resources and establishing priorities.
- Work and communicate effectively, both orally and in writing, with a wide range of constituencies in a diverse community. • Use independent judgment to manage and impart information to a range of clientele.
- Manage, supervise, and effectively communicate the allocation and reallocation of space.
- Manage and supervise the relocation of personnel, and equipment related to allocation and reallocation of space.
- Manage an annual review of a designated portion of University space.
- Lead work groups/teams.
- Assess unit space needs with evaluation/justification processes.
- Plan, examine and reengineer operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
- Develop, plan, and implement short- and long-range goals.
- Foster cooperative work environment.
- React calmly and effectively in emergency situations.
- Develop basic, routine and advanced record keeping maintaining accurate and detailed records of facilities (building floor plans and equipment) and inventories of space.
- Meet deadlines, and manage multiple tasks with continual interruptions.
- Manage, monitor, and plan budgets.
- Interpret and implement applicable University, state and federal policies, procedures, regulations, and guidelines.
- Interpret and classify space based upon U.S. Department of Education's Post Secondary Education Facilities Inventory and Classification.
- Use a personal computer and associated software in use in the department or area including but not limited to Microsoft Office Suite, Autodesk Suite, and Adobe suite.
- Understand and process complex paperwork.
- Gather and analyze statistical data and generate reports.
- Develop and present basic, routine educational programs, orientations and/or workshops.
- Work with exceptions to policies which complicate work of designated unit.
- Develop and revise goals and objectives for designated unit.
- Provide consultation on a wide array of space allocation related topics.
- Read building design and construction documents.
- Maintain standards for assigning and assign building room numbers.
- Develop and maintain space allocation guidelines.
- Collaborate with applicable departments to assist customers with reconstruction or reconfiguration of space. Higher education space management principles and practices; higher education space inventory systems; and higher education room assignment practices.
- Work independently or as a member of a team.
Characteristc Duties and Responsibilities
Manages all aspects including personnel and daily business operations of the University's space management and inventory including data gathering, organization, reporting, and strategic planning.
Develops short- and long-range plans.
Interprets University, state and federal regulations, policies, and procedures.
Maintains accurate, current, and comprehensive web accessible relational database of the University space inventory including related building plans and space attributes by auditing annually a designated portion of the University space.
Develops, analyzes, and reports on space needs, assignments, and usage to support the efficient and effective development and use of University space.
Establishes and maintains space allocation guidelines.
Establish and maintain customer/client relationships.
Conducts analyses of campus space needs, assignment and utilization in support of institutional planning.
Leads and facilitates the relocation and/or renovation of facilities for University units with new or reallocated space.
Trains unit and University personnel in the use of the web database and space classification system necessary to utilize and maintain the database.
Provides analysis of campus research space use for federal indirect cost recovery reporting.
Serves as the Executive Secretary of the University Space Allocation Committee and/or Chair at the request of the Vice President for Administration for space allocation, space allocation policy and guidelines, space categorization using industry standards, and space reporting.
Reads and interprets building design and construction documents.
Prepares presentations; may assist with presentations, as directed by supervisor.
Stays current with higher education methods of space allocation and/or computer supportive software/systems.
May assist Director and/or Associated Directors of Facilities Planning with budget planning and development for Space Allocation needs.
Assists supervisor or other staff, as assigned.
Standard office environment; frequently exposed to chemical, mechanical, and/or electrical hazards and temperature changes when performing physical inspections of various locations/facilities.
Authorized by Classification/Compensation, Human Resources
Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.