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Classification Description|Employees Human Resources - Classification Compensation

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Classification Compensation
Campus: 139 Wyoming Hall
Mail: Dept 3422
1000 E University Ave
Laramie, WY 82071-2000
Phone: 307.766.2377
Fax: 307.766.5607
Office Hours
Regular: 8:00am - 5:00pm
Summer: 7:30am - 4:30pm
Monday - Friday

Classification Description

This is a description of a staff position at the University of Wyoming, not a job opening announcement. Current job openings can be found at the Prospective Employees page. The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities required.

Manager, Sponsored Programs

Reports to: Designated Supervisor

UW Job Code: 3904

UW Job Family: 31

SOC Code: 11-9141

Pay Grade: 26

Date: July 01, 2008

Job Purpose:

Manages the operational, financial and personnel activities of Sponsored Projects Administration functions.

Minimum Qualifications


Bachelor's Degree


5 years work-related experience

Required Licensure, Certification, Registration, or Other Requirements:


Knowledge, Skills, and Abilities

Knowledge of:

  • Computerized information systems used in financial and/or accounting applications.
  • Accounting systems utilized in a university setting.
  • Organizational structure, workflow, and operating procedures.
  • Contractor compliance issues and procedures, as applicable to a public institution.
  • Federal, state, local and university financial regulations.
  • Financial/business analysis techniques.
  • Current changes and/or developments in federal, state, local accounting laws, and university policies and procedures.
  • Grants and contracts administration, supervision, and assessment.
  • Project management principles, practices, techniques, and tools
  • Project funding analysis and distribution.
  • Billing processes and procedures.
  • Reports, statistics, and documents associated with contracts and grants.
  • Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
  • Program coordination and supervision.
  • Grant funding policies and procedures and applicable local, state, federal, and university regulations.
  • Federal, state and/or community funding sources and mechanisms.
  • Faculty and/or staff hiring procedures.

Skills and Abilities to:

  • Interpret policies and regulations.
  • Analyze and interpret financial data and prepare financial reports, statements and/or projections
  • Communicate with University, state, federal, and outside public resources.
  • Examine and re-engineer operations and procedures, formulate policy, and develop and implement new strategies and procedures.
  • Perform complex tasks and to prioritize multiple projects.
  • Manage databases.
  • Identify and resolve problems with respect to contracts and grants assigned to projects.
  • Develop short- and long-range goals for the department.
  • Prepare budgets and monitor expenditures.
  • Manage and supervise files.
  • Work effectively with a wide range of constituencies in a diverse community.
  • Maintain concise and complete records.
  • Analyze budgetary line items for compliance with budget guidelines.
  • Organize and coordinate multiple tasks and projects.
  • Provide technical advice and information to faculty and staff in area of expertise.
  • Make administrative/procedural decisions and judgments.
  • Foster a cooperative work environment.
  • Supervise and train staff, including organizing, prioritizing, and scheduling work assignments.

Characteristc Duties and Responsibilities

Essential Functions:

Coordinate the establishment of University accounts for grants and contracts; develop, implement, evaluate and revise procedures and policies relative to accounting, financial reporting and compliance of sponsored projects.

Organize, assign and review work of support staff to meet reporting and auditing requirements.

Coordinate activities and programs with University departments, sponsoring agencies and auditors; notify departments of developments and concerns with respect to grants and contracts; and assist in identifying and resolving problems.

Interview, hire, train, supervise, evaluate and determine personnel action for department support staff.

Authorize or reject expenditure/disbursement of sponsored project funds in accordance with applicable statutes, policy and budgetary limitations.

Manage the preparation of billings to agencies, prepare closing documents for grants and contracts; prepare other related reports, statistics and documents. 

Supplemental Functions:

Supervise the maintenance of files relative to grants, contracts, regulations, policies, and the like; assist in the development and operation of computer information systems for the Grants Management function.

Conceptualize, plan and implement special projects as needed.

Analyze indirect costs generated and awards received and make projections for the fiscal year.

Develop short- and long-range goals for the department.

Prepare the annual budget; and monitor expenditures. 

Working Conditions:

No major sources of discomfort; standard work environment. 

Authorized by Classification/Compensation, Human Resources

Employees may be requested to perform job-related tasks other than those specifically presented in this description. Participating in the University's hazardous waste minimization program is part of the job of each employee who uses (or may come in contact with) hazardous materials. Fair Labor Standards Act (exempt/non-exempt) is designated by position. University of Wyoming actively supports Americans with Disabilities Act and will consider reasonable accommodations.

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